Administrative Assistant (Private Equity)

Atlantic Group; Wilmington (MA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Pension plan

Paid maternity leave

Paid paternity leave

Disability insurance

Job summary

A leading investment management firm is seeking a detail-oriented and proactive Administrative Assistant to provide high-level support to senior leaders and teams. The ideal candidate will be organized, professional, and comfortable in a fast-paced environment. This role requires excellent communication skills, discretion, and the ability to efficiently manage multiple priorities.

Qualifications

• 2–5 years of administrative or executive support experience, ideally in financial services or investment management.
• Proficiency in Microsoft Office Suite and experience with CRM or expense management systems is a plus.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide comprehensive administrative support to assigned executives.
• Manage complex calendars, coordinate meetings, and arrange travel.
• Prepare, edit, and format correspondence, reports, and presentations.

Skills

Organizational skills

Communication skills

Discretion

Prioritization

Education

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Office Suite

CRM or expense management systems

Job description

Base pay range

$75,000.00/yr - $85,000.00/yr

Overview

A leading investment management firm is seeking a detail-oriented and proactive Administrative Assistant to provide high-level support to senior leaders and teams. The ideal candidate will be organized, professional, and comfortable working in a fast-paced, deadline-driven environment. This role requires excellent communication skills, discretion, and the ability to manage multiple priorities with efficiency and accuracy.

Key Responsibilities

• Provide comprehensive administrative support to assigned executives and investment professionals
• Manage complex calendars, coordinate meetings, and arrange domestic and international travel
• Prepare, edit, and format correspondence, reports, and presentations
• Assist with expense reporting and invoice processing
• Maintain confidential files and ensure data accuracy within internal systems
• Liaise with internal departments and external partners to facilitate meetings and communications
• Support team projects, client events, and operational initiatives as needed
• Handle incoming calls, emails, and correspondence with professionalism and discretion
• Help onboard new employees and maintain office organization

Qualifications

• Bachelor’s degree preferred or equivalent professional experience
• 2–5 years of administrative or executive support experience, ideally in financial services, investment management, or a corporate setting
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with CRM or expense management systems is a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication abilities
• Proven ability to handle sensitive information with discretion
• Ability to work both independently and collaboratively in a team environment

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Staffing and Recruiting

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Pension plan
• Paid maternity leave
• Paid paternity leave
• Disability insurance