Executive Assistant

The Equus Group; New York (NY); On-site; USD 125,000 - 175,000; Full time

Benefits offered by this job

401(k)

Medical Insurance

Vision Insurance

Job summary

A leading company in New York is looking for a high-performing Executive Assistant / Mini Chief of Staff to support two Managing Directors. This role combines executive support, operational leadership, and team coordination in a fast-paced environment. The ideal candidate will have exceptional organizational and communication skills, thrive under pressure, and manage complex calendars and travel arrangements effectively.

Qualifications

• 5+ years of experience in Executive Assistant or Project Management role.
• Experience in financial services or fast-paced corporate environment.

Responsibilities

• Provide high-level administrative support to Managing Directors.
• Coordinate global and domestic travel logistics.
• Manage internal workflows and organize team meetings.

Skills

Organizational Skills

Communication Skills

Time Management

Multitasking

Discretion

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Google Workspace

Asana

Notion

Trello

Job description

This range is provided by The Equus Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$125,000.00/yr - $175,000.00/yr

Direct message the job poster from The Equus Group

About the Role: This role is fully on-site in NY.

Our client is seeking a high-performing Executive Assistant / Mini Chief of Staff to support two Managing Directors and their broader teams. This is a unique role combining executive support, light Chief of Staff responsibilities, operational leadership, and team coordination. You’ll act as a critical partner in driving team efficiency, managing complex calendars and travel, contributing to internal and external communications, and ensuring high-functioning day-to-day operations.

This role is ideal for someone who thrives in a fast-paced environment, has exceptional organizational and communication skills, and enjoys being at the center of a high-performing, collaborative team.

Key Responsibilities:

Executive Support

• Provide high-level administrative support to two Managing Directors, including complex calendar management, meeting coordination, and inbox prioritization.
• Handle confidential information with discretion and maintain the highest level of professionalism.

Travel & Logistics

• Coordinate global and domestic travel, including flights, hotels, itineraries, and expense reports.
• Anticipate logistical needs and troubleshoot issues on the fly.

Team Operations & Support

• Serve as the operational anchor for the team—ensuring seamless coordination, managing internal workflows, and organizing team meetings, offsites, and events.
• Partner with Associates and other staff to create smooth information flow and follow-through on key projects.

Chief of Staff-lite / Project Management

• Track follow-ups, manage priorities, and proactively move projects forward across the MDs' initiatives.
• Identify and implement process improvements to increase efficiency and communication.

Marketing & Communications

• Collaborate with internal stakeholders to support and review marketing collateral, presentations, and communication materials.
• Coordinate internal and external messaging on behalf of the MDs as needed.

Qualifications:

• 5+ years of experience in an Executive Assistant, Project Management, or hybrid Chief of Staff role, preferably in financial services, consulting, or a fast-paced corporate environment.
• Based in NYC or surrounding areas; comfortable working hybrid or in-office as needed.
• Strong organizational, time management, and multitasking skills with impeccable attention to detail.
• Excellent written and verbal communication skills.
• Discreet, proactive, resourceful, and thrives under pressure.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Notion, Trello).

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance

• Industries

  Staffing and Recruiting

Referrals increase your chances of interviewing at The Equus Group by 2x

Inferred from the description for this job

401(k)

Medical insurance

Vision insurance

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