Bilingual Medical Call Center Rep

AppleOne Employment Services; Fontana (CA); On-site; USD 32,000 - 42,000; Full time

Job summary

AppleOne Employment Services in Fontana, California seeks a Clerk to perform a wide variety of general clerical duties under general supervision. The position requires high confidentiality, independent action, and strong computer literacy to support daily operations.

You will respond to utility inquiries by phone and email, direct visitors, process documents, schedule appointments, update client records, handle letters, and maintain accurate logs while delivering courteous, efficient service in

Qualifications

• High school diploma or equivalent.
• One year of recent paid office clerical experience, preferably within a Social Service Agency.
• Bilingual English/Spanish speaking ability is desired.

Responsibilities

• Respond to a high-volume utility assistance inquiry via phone and email, including answering questions and routing documents.
• Receive and direct visitors and answer calls, and record telephone messages.
• Print out all applications and documents received from clients and route to appropriate personnel.
• Make outbound calls to schedule and confirm utility appointments.
• Update client database on all client statuses or concerns.
• Answer routine questions, receive complaints, and explain routine procedures.
• Complete a variety of template client notification letters.
• Sort and/or file incoming client documents.
• Maintain cross reference logs and data.
• Scan paper files into an electronic database.
• May perform other assigned duties as required.

Skills

Communication skills

Office procedures

Time management

Customer service

Telephone etiquette

Microsoft Office

Outlook

Excel

Data entry

Confidentiality

Education

High school diploma

1 year clerical experience

Tools

Microsoft Word

Microsoft Excel

Windows

Outlook

PowerPoint

Access

E-mail / Email systems

Job description

POSITION SUMMARY

Under general supervision, the Clerk performs a wide variety of general clerical duties with only occasional instruction or assistance. This position is characterized by a wide variety of general clerical duties with only occasional instruction or assistance. This position is characterized by high confidentiality and independent action required in the performance of daily duties. The incumbent must be computer literate, able to maintain confidentiality and work overtime as directed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Respond to a high-volume utility assistance inquiry via phone and email, including answering questions, sending and receiving correspondence and documents, via electronic applications.
• Receive and direct visitors and answer calls, and record telephone messages.
• Print out all applications and documents received from clients and route to appropriate personnel.
• Make outbound calls to schedule and confirm utility appointments.
• Update client database on all client statuses or concerns.
• Answer routine questions, receive complaints, and explain routine procedures, processes, or programmatic activities.
• Completing a variety of template client notification letters.
• Sort and/or file incoming client documents.
• Maintain cross reference logs and data.
• Scan paper files into an electronic database.
• May perform other assigned duties as required.

KNOWLEDGE OF

• Communicate effectively both orally and in writing.
• Basic office procedures and standard office equipment.
• Principles of time management and customer service techniques.
• Strong interpersonal and organizational skills.
• Telephone etiquette.
• Computer skills.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word and Excel.
• Respond to needs of multiple constituencies.
• High attention to detail
• Strong organization skills

ABILITY TO

• Work in a demanding environment within short deadlines.
• Work in a team environment.
• Provide exceptional customer service
• Follow oral and written instructions.
• Perform duties independently and under own initiative.
• Follow developed or adapted work procedures to carry out directives.
• Learn and apply program policies and rules.
• Maintain strict confidentiality. Communicate and deal diplomatically with persons from varied social, economic, and cultural backgrounds.
• Operate standard office equipment, including various computer hardware and software applications (i.e., Microsoft Word, Excel, Windows, Outlook Exchange, E-mail)
• Excellent written, verbal, and interpersonal communication skills.
• Understand, model and articulate CAPSBC’s commitment to diversity, excellence, and professionalism in all facets of the work.
• Communicate and deal diplomatically and tactfully with persons from varied social, economic, and cultural backgrounds over the telephone and in person.
• Proficiently operate standard office equipment, including computer hardware and software applications. (i.e., Microsoft Office, Word, Excel, Windows, PowerPoint, and Access).
• Operate Agency/personal vehicle for official business purposes in a safe manner.

MINIMUM EDUCATION AND EXPERIENCE

• High school diploma or equivalent.
• One (1) year of recent paid responsible office clerical experience, preferably within a Social Service Agency and demonstrated fulfillment of the knowledge and ability sections.

DESIRABLE QUALIFICATIONS

• Bilingual English/Spanish speaking ability is desired.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.