ACCOUNTS PAYABLE SUPERVISOR

Ledgent Finance & Accounting; Roseville (CA); In loco; USD 85.000 - 110.000; Tempo pieno

Descrizione del lavoro

Ledgent Finance & Accounting's client seeks an Accounts Payable Supervisor to lead daily AP operations across multiple locations, ensuring accurate invoice processing, timely payments, and strong vendor management.

The ideal candidate will mentor AP staff, optimize processes, drive automation, and strengthen internal controls while collaborating with Accounting, Finance, Procurement, and operations. Monday–Friday, 8:00 AM–5:00 PM in California.

Competenze

• Minimum 5 years of progressive Accounts Payable experience, including leadership experience.
• Deep COUPA procure-to-pay knowledge and hands-on use.
• Strong AP operations, internal controls, and vendor management understanding.
• Experience with ERP systems and integrated financial applications.
• Advanced Excel skills and GAAP/accrual accounting familiarity.
• Demonstrated ability to manage multiple priorities with accuracy.
• Excellent written and verbal communication skills.

Mansioni

• Direct and oversee all accounts payable activities, ensuring timely processing and accuracy.
• Lead, mentor, and develop AP staff through coaching and training.
• Review invoices, reimbursements, and payment requests for proper coding and policy compliance.
• Administer payment cycles (ACH, wire, checks, corporate card).
• Maintain AP records and subledger accuracy during close processes.
• Prepare accruals and reconcile vendor statements; resolve discrepancies.
• Escalate issues to internal stakeholders and vendors as needed.
• Support audits with analyses and schedules; assist with 1099 reporting.

Conoscenze

COUPA experience

Excel advanced

GAAP knowledge

Leadership

Communication skills

Formazione

Bachelor's degree

Strumenti

ERP systems

Descrizione del lavoro

Salary: USD85000 - USD110000 per year

Accounts Payable Supervisor

Compensation: $85,000 - $110,000 annually, depending on education, experience, and qualifications

Position Overview

Ledgent Finance & Accounting's client is currently seeking an experienced and detail-oriented Accounts Payable Supervisor to lead daily accounts payable operations in a dynamic, multi-location environment. This individual will be responsible for managing the full accounts payable cycle, ensuring timely and accurate invoice processing, payment execution, vendor management, and month-end close activities. The ideal candidate is a proactive leader who enjoys developing people, improving processes, leveraging technology, and maintaining strong financial controls.

This role partners closely with Accounting, Finance, Procurement, and operational teams to drive efficiency, support compliance initiatives, and enhance overall AP performance through automation and best practices.

Key Responsibilities

• Direct and oversee all accounts payable activities, ensuring invoices, expense reports, and payments are processed accurately and within established deadlines.
• Lead, mentor, and develop accounts payable staff by providing ongoing coaching, performance feedback, training, and professional development opportunities.
• Review and approve invoices, expense reimbursements, and payment requests for proper coding, documentation, and policy compliance.
• Administer scheduled payment cycles, including ACH, wire transfers, checks, and corporate card transactions.
• Maintain ownership of accounts payable records and subledger activity, ensuring accuracy during monthly and year-end close processes.
• Prepare and review accruals related to invoices, purchasing activity, credit card transactions, and other AP-related obligations.
• Reconcile vendor statements, investigate discrepancies, and coordinate timely resolution of outstanding issues.
• Serve as the primary escalation point for internal stakeholders and external vendors regarding payment, invoice, and account inquiries.
• Assist with annual audits by providing account analyses, supporting schedules, and requested documentation.
• Support compliance requirements, including vendor onboarding, tax documentation maintenance, and annual 1099 reporting.
• Monitor and strengthen internal controls to safeguard company assets and ensure regulatory compliance.
• Drive initiatives that improve efficiency, streamline workflows, and leverage automation and AI-driven solutions.
• Support electronic payment adoption and vendor conversion initiatives.
• Participate in system upgrades, software implementations, workflow enhancements, and cross-functional process improvement projects.
• Provide hands-on support and backup coverage for accounts payable team functions when needed.

Required Qualifications

• Minimum of 5 years of progressive Accounts Payable experience, including at least 1 year in a leadership or supervisory capacity.
• Extensive hands-on experience with COUPA is required. Candidates must possess a deep working knowledge of COUPA's procure-to-pay functionality and be comfortable managing transactions, workflows, reporting, and troubleshooting within the platform.
• Strong understanding of accounts payable operations, internal controls, vendor management, and payment processing.
• Experience working with ERP systems and integrated financial applications.
• Advanced Microsoft Excel skills, including pivot tables, lookup functions, data analysis, reconciliations, and reporting.
• Solid understanding of GAAP and accrual-based accounting principles.
• Demonstrated ability to manage multiple priorities while maintaining exceptional accuracy and attention to detail.
• Proven leadership experience with the ability to motivate teams, improve performance, and build strong working relationships.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred but not required.
• Experience supporting process automation, workflow optimization, or digital transformation initiatives.
• Familiarity with AI-powered productivity or finance tools.
• Experience leading software implementations or system enhancement projects.

What We're Looking For

The successful candidate is a collaborative leader who combines technical accounts payable expertise with a continuous improvement mindset. They thrive in a fast-paced environment, enjoy solving operational challenges, and can confidently lead a team while maintaining exceptional service to both internal and external stakeholders.

Work Hours

Monday - Friday, 8:00 AM - 5:00 PM