Accounts Payable Manager

Talentify; Framingham (MA); Sur place; USD 90 000 - 115 000; Plein temps

Résumé du poste

Talentify seeks an Accounts Payable Supervisor in Framingham, MA to lead the AP team, enforce controls, and partner with the accounting function on month-end close and reporting. You will oversee invoice processing, reconciliations with POs, vendor records, and year-end 1099s, while coaching staff to uphold accuracy and timeliness.

The role requires a Bachelor's in Accounting, 5+ years in AP management, ERP experience, and strong analytical, communication, and organizational skills.

Qualifications

• Bachelor's degree in Accounting.
• 5+ years of AP management experience.
• ERP experience.
• Strong analytical and problem-solving skills.
• Strong communication and negotiation abilities.
• Detail oriented with strong planning and organizational skills.

Responsabilités

• Oversee the Accounts Payable team and provide coaching and mentorship.
• Manage payable processes, internal controls and auditing practices.
• Process approval invoices, payment vouchers and capex requests.
• Reconcile POs and stock receipts with vendor invoices and resolve discrepancies.
• Reconcile vendor statements and maintain vendor records including W-9s.
• Prepare 1099 forms at year end and assist month-end close.
• Prepare monthly journal entries and assist with financial analysis.
• Generate reports for management and outside agencies.

Description du poste

Summary

The Accounts Payable Supervisor works closely with the Accounting Department on various day-to-day projects, reports and activities within the function.

Primary Responsibilities

• Assist with hiring, supervising and training Accounts Payable staff, manages through coaching, mentorship, performance meetings and on-going feedback.
• Responsible for the payable accounting function and the oversight of A/P team, ensuring all A/P processes, systems and policies, internal controls, and auditing processes are followed.
• Processing of approval invoices, payment vouchers, capital expenditure request and check request
• Reconciling of purchase orders and stock receipts to vendor invoices and responsibility of working with the purchasing and receiving departments to rectify any discrepancies.
• Reconciliation of vendor statements to open A/P
• Maintaining up to date and accurate Vendor Records including contracts and W-9 forms
• Preparation of 1099 forms at year end
• Provide training of systems and procedures; check for correct allocation of account coding and expense type, taxable vs. nontaxable, and use tax appropriateness
• Assist the Controller and Assistant Controller in month-end activities and financial analysis.
• Prepare monthly journal entries as requested by the Finance team
• Review of purchase journal, identify and correct errors, take appropriate corrective action
• Compares and analyzes results and variances; identifies trends; recommends actions and assists in implementation
• Reconcile General ledger accounts and transactions by comparing and correcting data.
• Provides information to management by assembling and summarizing data, preparing reports or analysis and recommendations if needed.
• Prepares various daily and monthly routine reports to management and outside agencies
• Assists office staff as needed and developing procedures to improve the processes and flow within the accounting office.
• Updates job knowledge base within the office - documenting procedures, training employees
• Maintain highest standards of quality control in processing and reporting financial information given time and resources. Quality control will be defined by degree of accuracy, completeness, thoroughness and timeliness.
• Foster a creative and productive work environment.
• Miscellaneous duties as assigned.

Requirements

• Bachelor’s degree in Accounting
• Construction Industry experience a plus.
• 5+ Years of experience in AP Management with a proven track record of leading high-performing teams
• ERP experience
• Strong computer skills: Word, Excel, PowerPoint, Outlook
• Ability to multi-task and work in high pressure environment
• Strong analytical and problem-solving skills
• Ability to follow through on commitments and projects
• Strong planning, organizational, and administrative skills
• Strong communication skills and ability to negotiate
• Detail oriented.
• Strong judgment in interpreting situations and prioritization

Compensation $90,000- $115,000

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.