Accounts Payable Manager

MLM Hearing, LLC; Parsippany-Troy Hills (NJ); On-site; USD 90,000 - 120,000; Full time

Job summary

MLM Hearing, LLC seeks a full-time Accounts Payable Manager to join our growing team in Parsippany-Troy Hills, NJ. You will oversee the full AP cycle, lead a skilled team, ensure strict controls, and drive process improvements with automation.

This role partners with vendors and internal stakeholders to maintain accurate, timely payments. The ideal candidate has 5+ years in AP, 2+ years in supervision, and strong ERP/Excel skills, with CPA/CMA preferred.

Qualifications

• Five+ years of progressive, full-cycle AP experience in high-volume environment.
• Two+ years of supervisory or team lead experience.
• Experience supporting month-end close and audits.
• Proficiency with ERP/accounting systems and advanced Excel; knowledge of internal controls.

Responsibilities

• Oversee full-cycle AP: verification, coding, approvals, and timely payment.
• Lead, train, and develop Accounts Payable team members.
• Ensure compliance with policies, standards, and controls.
• Monitor AP aging and resolve discrepancies.
• Maintain vendor relationships and stakeholder communication.
• Coordinate weekly payment runs (ACH, wire, checks).
• Review employee expense reports for compliance.
• Support month-end/year-end close, reconciliations, accruals, audits.
• Review vendor statements for discrepancies.
• Maintain vendor records, W-9s, 1099 reporting.
• Improve AP workflows through automation and standardization.
• Perform other duties as assigned.

Skills

Leadership

Accounts Payable

Vendor management

ERP systems

Advanced Excel

Reconciliations

Process improvement

Automation

Communication

Education

Bachelor's degree in Accounting

CPA/CMA preferred

Tools

ERP systems

Microsoft Excel

Job description

We are seeking a full time Accounts Payable Manager to join our industry-leading organization. This is an exceptional opportunity to become part of a best-in-class, growing company where you'll partner with experienced leaders, make a meaningful impact, and contribute to the continued success of the organization.

Key Responsibilities

• Oversee full-cycle AP, including invoice verification, coding, approvals, and timely payment.
• Lead, train, coach, and develop Accounts Payable team members.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Monitor AP aging reports and resolve outstanding invoices or payment discrepancies.
• Build and maintain strong relationships with vendors and internal stakeholders.
• Coordinate and manage weekly payment runs, including ACH, wire transfers, and check payments.
• Review and approve employee expense reports for compliance and accuracy.
• Support month-end and year-end close, account reconciliations, accruals, and audits.
• Review vendor statements and resolve any discrepancies in a timely manner.
• Maintain vendor records, W-9 documentation, and 1099 reporting requirements.
• Improve AP workflows through automation, standardized procedures, and performance reporting.
• Perform other duties as assigned.

Requirements

• At least five years of progressive, full-cycle AP experience in a high-volume environment, including vendor payments, expense reports, reconciliations, and payment cycles.
• Minimum 2 years of supervisory, management, or team lead experience
• Experience supporting month-end close and audit activities
• Proficiency with ERP or accounting systems and advanced Microsoft Excel skills; working knowledge of accounting principles, internal controls, and vendor compliance.
• Ability to manage multiple priorities and consistently meet deadlines
• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• Experience in a multi-location organization preferred
• Experience implementing process improvements and operational efficiencies preferred
• Professional certification (CPA, CMA, or similar) preferred

Skills

• Leadership and team development; full-cycle AP and vendor management; ERP systems and advanced Excel; reconciliations and problem-solving; process improvement and automation; communication, collaboration, prioritization, and accuracy.