Accounts Payable Supervisor

CV Resources; Los Angeles (CA); Hybride; USD 80 000 - 90 000; Plein temps

Résumé du poste

CV Resources, in partnership with a well-established law firm, seeks an AP Supervisor to lead a high-volume AP team and optimize the payment process. You will ensure accurate vendor payments, tighten controls, and partner with the accounting group on close and audits.

You’ll supervise staff, track productivity, and drive process improvements, including automation opportunities to scale the department while maintaining compliance and accuracy.

Qualifications

• 5+ years of progressive accounts payable experience.
• 2+ years supervising or leading an AP team.
• Background in a high-volume, deadline-driven AP environment.
• Experience with law firm vendors and payments is preferred.

Responsabilités

• Oversee the full invoice-to-payment cycle, including review of invoice coding and PO/receipt/invoice matching.
• Manage and approve payment runs across ACH, wire, and check.
• Act as escalation point for complex vendor and payment issues.
• Maintain accurate vendor master files and W-9/W-8 documentation.
• Prepare AP accruals and reconcile AP-related accounts during month-end and year-end close.

Connaissances

Three-way matching

AP accruals

Vendor tax compliance

Communication skills

Deadline-oriented

Team leadership

Organizational skills

Outils

Elite 3E

Description du poste

WORK SITE STATUS: Hybrid (3 days/week in the office).

PAY RANGE: $80,000 to $90,000 base salary plus a comprehensive benefits package.

JOB DESCRIPTION

CV Resources, in partnership with our client, a well-established law firm with offices nationwide, seeks a hands-on Accounts Payable Supervisor to lead its AP function. Overseeing a high-volume processing team, this role will be responsible for making sure vendors are paid accurately and on time, tightening controls around disbursements, and finding smarter ways to scale the department. The AP Supervisor will serve as the go-to resource for attorneys, staff, and vendors on payment matters while partnering closely with the broader accounting team on the close and annual audit.

RESPONSIBILITIES OF THE AP SUPERVISOR

• Supervise, train, and develop AP staff, setting daily priorities and balancing workloads.
• Track team productivity and performance, providing ongoing coaching and constructive feedback.

Accounts Payable Operations

• Oversee the full invoice-to-payment cycle, including review of invoice coding and PO/receipt/invoice matching.
• Manage and approve payment runs across ACH, wire, and check.
• Act as the escalation point for complex vendor and payment issues.
• Maintain accurate vendor master files and keep W-9/W-8 documentation current and complete.
• Reconcile vendor statements and resolve discrepancies promptly.

Month-End Close

• Prepare AP accruals and reconcile AP-related accounts during month-end and year-end close.
• Review AP aging reports and follow up on outstanding items.

Controls, Compliance & Process Improvement

• Enforce firm financial policies, internal controls, and appropriate segregation of duties.
• Provide documentation and support for the annual audit.
• Evaluate current workflows and introduce automation and efficiencies that allow the department to scale.

REQUIREMENTS OF THE AP SUPERVISOR

Required

• Current or previous employment by a law firm.
• 5+ years of progressive accounts payable experience.
• At least two (2) years supervising or leading an AP team.
• Background in a high-volume, deadline-driven AP environment.

Preferred

• Experience with Elite 3E.

SKILLS OF THE AP SUPERVISOR

Required

Technical

• Working knowledge of three-way matching, AP accruals, and vendor tax compliance.

Interpersonal

• Polished, professional communicator comfortable working with attorneys, staff, clients, and vendors.
• Skilled negotiator and relationship builder.
• Composed under pressure, with a proven track record of meeting deadlines.
• Organized, accurate, and committed to building a high-performing team.

All inquiries will be held in the strictest confidence.