Accounts Payable Specialist | Flexible Schedule & Growth

CALTEC Corp.; Irvine (CA); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Health and Dental Insurance

401(k) Retirement Plan with Company 
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Flexible Schedule

Sick Pay

Training Opportunities for Growth

Mileage Reimbursement

Phone Stipend

Paid Vacation and Holidays

Job summary

CALTEC Corp. in Irvine is seeking a detail-oriented Accounts Payable Specialist to manage vendor payments, invoice processing, and project-level financial accuracy. You will collaborate with the Controller and Project Managers to ensure timely payments and accurate records.

Responsibilities include coding invoices, PO matching, and month-end close support, with a strong emphasis on accuracy, organization, and clear communication across departments.

Qualifications

• 2+ years of experience in accounts payable or general accounting.
• Construction industry or job cost accounting experience is preferred.
• Basic understanding of debits, credits, accruals.
• Proficient with Excel and accounting software (Sage or similar is a plus).
• Strong attention to detail and ability to manage multiple deadlines.
• Clear communication and good organizational skills.

Responsibilities

• Review, code, and enter vendor invoices into the accounting system.
• Match invoices to purchase orders and verify approvals.
• Reconcile vendor statements and resolve discrepancies.
• Prepare weekly check runs and electronic payments.
• Maintain organized records of invoices, receipts, and payment docs.
• Assist with credit card reconciliation and expense reports.
• Communicate with vendors and internal teams to clarify billing issues.
• Support month-end closing to ensure accurate payables.
• Assist with other accounting tasks as directed by the Controller.

Skills

Accounts payable

Excel

Sage

Attention to detail

Communication

Tools

Sage

Accounting software

Job description

CALTEC Corp. in Irvine is seeking a detail-oriented Accounts Payable Specialist to manage vendor payments, invoice processing, and project-level financial accuracy. You will collaborate with the Controller and Project Managers to ensure timely payments and accurate records.

Responsibilities include coding invoices, PO matching, and month-end close support, with a strong emphasis on accuracy, organization, and clear communication across departments.