Accounts Payable Specialist

CALTEC Corp.; Irvine (CA); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Health and Dental Insurance

401(k) Retirement Plan with Company 
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Flexible Schedule

Sick Pay

Training Opportunities for Growth

Mileage Reimbursement

Phone Stipend

Paid Vacation and Holidays

Job summary

CALTEC Corp. in Irvine is seeking a detail-oriented Accounts Payable Specialist to manage vendor payments, invoice processing, and project-level financial accuracy. You will collaborate with the Controller and Project Managers to ensure timely payments and accurate records.

Responsibilities include coding invoices, PO matching, and month-end close support, with a strong emphasis on accuracy, organization, and clear communication across departments.

Qualifications

• 2+ years of experience in accounts payable or general accounting.
• Construction industry or job cost accounting experience is preferred.
• Basic understanding of debits, credits, accruals.
• Proficient with Excel and accounting software (Sage or similar is a plus).
• Strong attention to detail and ability to manage multiple deadlines.
• Clear communication and good organizational skills.

Responsibilities

• Review, code, and enter vendor invoices into the accounting system.
• Match invoices to purchase orders and verify approvals.
• Reconcile vendor statements and resolve discrepancies.
• Prepare weekly check runs and electronic payments.
• Maintain organized records of invoices, receipts, and payment docs.
• Assist with credit card reconciliation and expense reports.
• Communicate with vendors and internal teams to clarify billing issues.
• Support month-end closing to ensure accurate payables.
• Assist with other accounting tasks as directed by the Controller.

Skills

Accounts payable

Excel

Sage

Attention to detail

Communication

Tools

Sage

Accounting software

Job description

Classification:

Nonexempt

Pay:

$30.00 - $33.00 per hour

Reports to:

President, Executive Vice President, Controller

About the Role

We’re looking for a detail-oriented Accounts Payable Specialist to join our team! The role handles daily accounting tasks focused on vendor payments, invoice processing, and supporting project-level financial accuracy. You’ll work closely with the Controller and Project Managers to keep payment records current and ensure vendors are paid on time.

Key Responsibilities

• Review, code, and enter vendor invoices into the accounting system.
• Match invoices to purchase orders and verify approvals.
• Reconcile vendor statements and resolve discrepancies.
• Prepare weekly check runs and electronic payments.
• Maintain organized digital and physical records of invoices, receipts, and payment documentation.
• Assist with credit card reconciliation and expense reports.
• Communicate with vendors and internal teams to clarify billing issues.
• Support month-end closing by ensuring all payables are recorded accurately and timely.
• Assist with other accounting tasks as directed by the Controller.

Qualifications

• 2+ years of experience in accounts payable or general accounting.
• Construction industry or job cost accounting experience is preferred.
• Basic understanding of accounting principles (debits, credits, accruals).
• Proficient with Excel and accounting software (experience with Sage or similar systems is a plus).
• Strong attention to detail and ability to manage multiple deadlines.
• Clear communication and good organizational skills.

Compensation & Benefits

• Health and Dental Insurance
• 401(k) Retirement Plan with Company Match
• Flexible Schedule (if it doesn’t interfere with role responsibilities)
• Sick Pay
• Training Opportunities for Growth
• Mileage Reimbursement (when site visits are required)
• Phone Stipend (if role duties require frequent coordination)
• Paid Vacation and Holidays

Additional Information

• CALTEC Corp. participates in E-Verify to confirm work authorization.
• We are an Equal Opportunity Employer and value diversity in our workplace.
• No visa sponsorship (H1B or otherwise) is available at this time.
• Please do not contact the office directly.