Accounts Payable Specialist

Ascend Talent Solutions; Los Angeles (CA); On-site; USD 55,000 - 72,000; Full time

Job summary

Ascend Talent Solutions client seeks an Accounts Payable Specialist in Los Angeles, CA. Primary duties include coding invoices, processing payments, and maintaining accurate vendor records for a multi-tenant property with active construction and facilities management.

The role requires 2-3 years of AP or accounting experience, strong Excel skills, and excellent communication as you will interact with vendors and internal teams. On-site position with no remote option.

Qualifications

• 2-3 years accounts payable or general accounting experience.
• 10-key by touch.
• Excellent written and verbal communication skills.
• Strong organizational skills; detail oriented; able to multi-task.
• Proficient in Microsoft Excel and other financial systems.

Responsibilities

• Code invoices to cost centers per standard procedures for proper entry.
• Handle vendor correspondence via phone or email.
• Prepare non-inventory purchase order requisitions.
• Attach POs to invoices with supporting documentation.
• Investigate and resolve processing issues for invoices/POs.
• Prepare batch check runs, wire transfers, and ACH transactions.
• Assist with month-end accruals for monthly reports and closings.
• Reconcile accounts and identify posting errors.
• Respond to inquiries about account status and resolve discrepancies.

Skills

10-key by touch

Written communication

Verbal communication

Organizational skills

Detail oriented

Multitasking

Excel

Financial systems

Tools

Microsoft Excel

Financial systems

Job description

Our client is a commercial real estate developer and management company actively growing its commercial portfolio in Southern California with a focus on sustainability and diversity that needs a strong, Accounts Payable Specialist for a multi-tenant property with active construction and facilities management.

There's no remote opportunity with this role.

Job Description

- With excellent organizational skills, the primary responsibility of the Accounts Payable Specialist will be to assist the accounting team to ensure the proper and accurate entry and coding of accounting related transactions, invoices, expense reports, and the timely submission of customer invoices and payments. The successful Accounts Payable Specialist will be highly proficient in coding invoices to multiple cost centers conforming to standard procedures to ensure proper entry into the financial system and excellent at applying payments accurately. Strong internal and external facing communication skills is required to understand purchases, invoices and payments for proper allocation and reporting. Additional responsibilities for the Accounts Payable Specialist include the following:

• Codes such items as invoices, vouchers, expense reports, check requests, etc. with correct codes conforming to standard procedures to ensure proper entry into the financial system
• Handles all vendor correspondence via phone or email
• Prepares non-inventory purchase order requisitions.
• Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Prepares batch check runs, wire transfers, and ACH transactions.
• Assists with the processing of month end accruals for monthly financial reports, and monthly closings.
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

Position Requirements

• 2-3 years accounts payable or general accounting experience
• 10-key by touch
• Excellent written and verbal communication skills
• Strong organizational skills; must be detail oriented, ability to multi-task
• Proficient in Microsoft Excel and other financial systems.