Accounts Payable Specialist

RICHMOND TALENT; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

The Offshore BPO Accounts Payable Specialist role focuses on handling accounts payable processes for clients in a BPO setup. It ensures timely payments, processes invoices, verifies data, and maintains documentation while supporting onboarding of acquired companies and identifying process improvements.

Candidates should have 2+ years in AP, strong detail-orientation, and proficiency with accounting software, ERP, and MS Office. Remote work environment experience is preferred.

Qualifications

• High School Diploma or equivalent; Associate's degree is a plus.
• 2+ years of experience in accounts payable or related roles, preferably in a BPO or outsourcing environment.
• Familiarity with AP processes, including invoice processing, payment verification, and reconciliation.
• Proficient in using accounting software, MS Office applications, and ERP systems.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to work independently, manage priorities, and meet deadlines in a remote work environment.
• Strong problem-solving skills and ability to handle complex invoice discrepancies.
• Adaptability to work with multiple clients and handle various AP systems.

Responsibilities

• Clarify questionable invoice items, prices, or receiving signatures and obtain data for payments.
• Verify vendor information, calculate totals, apply discounts, review invoices for payment approval, and assign voucher numbers.
• Maintain and update AP records, reconcile invoices, issue payments, and file documents.
• Handle wire transfers, ACH payments, and procurement card payments with proper documentation.
• Reconcile bank information using spreadsheets and tools to ensure accuracy.
• Prepare monthly cash receipts and AP reports for management review.
• Maintain PO and invoice filing systems for organization and documentation.
• Coordinate and reconcile petty cash funds and cash disbursements.
• Verify general ledger accounts associated with purchases.
• Provide support for AP processes, including bank reconciliations and vendor inquiries.
• Contribute to onboarding AP functions of acquired companies.
• Identify and implement process improvements in AP operations.

Skills

Attention to detail

Time management

Communication skills

Independent work

Problem solving

Education

High School Diploma

Associate's Degree in Accounting, Business, or related field

Tools

ERP systems

MS Office

Accounting software

Job description

Job Summary:

The Offshore BPO Accounts Payable Specialist will be responsible for handling accounts payable processes for clients in a business process outsourcing (BPO) setup. This role ensures accurate and timely payment to vendors and reimbursement to employees, processes invoices, verifies financial data, and maintains proper documentation. The specialist will also contribute to onboarding accounts payable functions of acquired companies and making process improvements.

Principal Duties and Responsibilities:

• Clarify any questionable invoice items, prices, or receiving signatures; obtain necessary information and data for invoice payments.
• Verify vendor information, calculate invoice totals, apply discounts when applicable, review invoices for payment approval, and assign voucher numbers.
• Maintain and update accounts payable records, reconcile invoices, issue payments, and file all related documents.
• Handle wire transfers, ACH payments, and procurement card payments, ensuring proper documentation and recording.
• Reconcile bank information using spreadsheets and other tools to ensure accuracy.
• Prepare monthly cash receipts and accounts payable reports for management review.
• Maintain purchase order and invoice filing systems, ensuring proper organization and documentation.
• Coordinate and reconcile petty cash funds, including balancing the account and handling cash disbursements.
• Verify the accuracy of general ledger accounts associated with purchases.
• Provide support for accounts payable processes, including bank reconciliations, vendor communication, and handling inquiries.
• Contribute to onboarding accounts payable functions of acquired companies.
• Identify and implement process improvements in accounts payable operations.

Knowledge, Skills and Abilities Required:

• High School Diploma or equivalent; Associate's Degree in Accounting, Business, or related field is a plus.
• 2+ years of experience in accounts payable or related roles, preferably in a BPO or outsourcing environment.
• Familiarity with accounts payable processes, including invoice processing, payment verification, and reconciliation.
• Proficient in using accounting software, MS Office applications, and ERP systems.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to work independently, manage priorities, and meet deadlines in a remote work environment.
• Strong problem-solving skills and ability to handle complex invoice discrepancies.
• Adaptability to work with multiple clients and handle various accounts payable systems.