Accounts Payable Specialist

Polycraftind; City of Middletown (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Polycraftind is seeking an Accounts Payable Specialist to process vendor invoices and payments efficiently. You will ensure compliance with company policies and maintain accurate financial records, and support reporting and analysis within the Finance and Accounting Department.

Your role involves preparing Purchase Orders, managing vendor payments, and reconciling accounts payable records. A Bachelor's degree in Accounting or Finance is required, along with experience in accounting software like QuickBooks.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience).
• Experience with QuickBooks or similar accounting software.
• Strong proficiency in Excel (e.g., pivot tables, formulas, data analysis).
• Attention to detail and accuracy in financial data entry and reporting.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal.

Responsibilities

• Prepare and execute Purchase Requisitions / Purchase Orders.
• Research lowest price option for purchases.
• Accurately record and code vendor invoices.
• Prepare vendor invoices for approval.
• Prepare weekly payables report for Controller.
• Prepare weekly vendor payments via check, ACH or wire.
• Obtain and reconcile monthly vendor statements.
• Record, research, and reconcile bank account and credit card activities.
• Perform ad hoc financial analysis as required.

Skills

Strong proficiency in Excel (e.g., pivot tables, formulas, data analysis)

Attention to detail and accuracy

Strong communication skills

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks or similar accounting software

Job description

Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for processing vendor invoices, payments, and reconciliations accurately and efficiently. This role ensures compliance with company policies, maintains accurate financial records, and supports reporting and analysis within the Finance and Accounting Department.

Key Responsibilities

• Prepare and execute Purchase Requisitions / Purchase Orders. Ensure proper approvals based on dollar value.
• Research lowest price option for purchases
• Accurately record and code vendor invoices
• Prepare vendor invoices for approval by matching to purchase requisition / order and related proof of receipt documents (e.g. BOL)
• Prepare weekly payables report for Controller
• Prepare weekly vendor payments via check, ACH or wire
• Obtain and reconcile monthly vendor statements to ensure accuracy and completeness accounts payable records
• Record, research, and reconcile as necessary daily downloads of bank account and credit card activities
• Perform ad hoc financial analysis as required

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience).
• Experience with QuickBooks or similar accounting software
• Strong proficiency in Excel (e.g., pivot tables, formulas, data analysis).
• Attention to detail and accuracy in financial data entry and reporting.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal, for effective correspondence with customers, vendors, and internal teams.

Preferred Qualifications

• Knowledge of basic accounting principles and financial processes.
• Experience in accounts receivable, accounts payable, or finance roles.
• Familiarity with financial reporting, AR aging, and AP aging processes.
• Problem-solving skills for identifying and addressing discrepancies in accounts.

Physical Requirements

• Comfortable working in a fast-paced production environment