Accounts Payable Specialist

D Volt Co.; Houston (TX); Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

D Volt Co. in Houston, TX seeks an Accounts Payable Specialist to manage vendor invoices, payments, and AP records with accuracy and timeliness.

You will code invoices to GL accounts, verify documentation, and maintain compliant records in line with company policy. You will collaborate with Purchasing, Operations, and Finance to resolve discrepancies, prepare payments (ACH, wire, checks), and support month-end close and year-end 1099 reporting.

Qualifications

• Detail-oriented and accurate in processing invoices and payments.
• Ability to manage multiple priorities and meet payment deadlines.
• Experience with AP processes and general accounting principles.
• Proficiency with QuickBooks Online or similar software; strong Excel skills.

Responsabilités

• Review and process vendor invoices accurately and timely.
• Verify invoices against purchase orders, contracts, receipts, and other supporting documentation.
• Code invoices to the appropriate general ledger accounts, departments, and projects.
• Prepare ACH, wire, check, and other vendor payments for approval.
• Ensure invoices and payments have the required authorization prior to processing.
• Monitor accounts payable aging and upcoming payment due dates.
• Reconcile vendor statements and resolve invoice or payment discrepancies.
• Communicate with vendors regarding invoices, payment status, credits, and account balances.
• Process vendor credits, refunds, deposits, and prepayments.
• Maintain accurate vendor records and supporting documentation.
• Assist with vendor setup and collection of required tax documentation, including Form W-9.
• Process and review employee expense reimbursements in accordance with company policy.
• Reconcile corporate credit card transactions and supporting receipts.
• Assist with month-end closing, including AP reconciliation, accruals, and expense review.
• Maintain complete and organized records of invoices, approvals, and payment confirmations.
• Assist with year-end Form 1099 preparation and reporting.
• Support internal and external audits by providing requested AP documentation.
• Coordinate with Purchasing, Operations, Warehouse, and other departments to resolve invoice and payment issues.
• Follow company accounting policies, payment approval procedures, and internal controls.
• Perform other accounting and administrative duties as assigned.

Connaissances

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Team collaboration

Formation

Associate’s or Bachelor’s degree in Accounting/Finance/Business Administration

Outils

QuickBooks Online

Microsoft Excel

Microsoft Office

Description du poste

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payment preparation, account reconciliation, and maintenance of accounts payable records. This position works closely with internal departments and vendors to ensure invoices and payments are properly documented, approved, and processed in accordance with company policies and procedures.

Key Responsibilities

• Review and process vendor invoices accurately and timely.
• Verify invoices against purchase orders, contracts, receipts, and other supporting documentation.
• Code invoices to the appropriate general ledger accounts, departments, and projects.
• Prepare ACH, wire, check, and other vendor payments for approval.
• Ensure invoices and payments have the required authorization prior to processing.
• Monitor accounts payable aging and upcoming payment due dates.
• Reconcile vendor statements and resolve invoice or payment discrepancies.
• Communicate with vendors regarding invoices, payment status, credits, and account balances.
• Process vendor credits, refunds, deposits, and prepayments.
• Maintain accurate vendor records and supporting documentation.
• Assist with vendor setup and collection of required tax documentation, including Form W-9.
• Process and review employee expense reimbursements in accordance with company policy.
• Reconcile corporate credit card transactions and supporting receipts.
• Assist with month-end closing, including AP reconciliation, accruals, and expense review.
• Maintain complete and organized records of invoices, approvals, and payment confirmations.
• Assist with year-end Form 1099 preparation and reporting.
• Support internal and external audits by providing requested AP documentation.
• Coordinate with Purchasing, Operations, Warehouse, and other departments to resolve invoice and payment issues.
• Follow company accounting policies, payment approval procedures, and internal controls.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of accounts payable or related accounting experience preferred.
• Knowledge of basic accounting principles and accounts payable processes.
• Experience with QuickBooks Online or similar accounting software preferred.
• Proficiency in Microsoft Excel and Microsoft Office.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet payment deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and collaborate effectively with other departments.

Preferred Qualifications

• Experience in manufacturing, distribution, construction, logistics, or project-based businesses.
• Experience working with purchase orders and inventory-related invoices.
• Experience with domestic and international wire payments.
• Familiarity with month-end close and account reconciliations.