Accounts Payable Specialist

Smart Pool Services LLC; Austin (TX); On-site; USD 52,000 - 65,000; Full time

Job summary

Smart Pool Services LLC in Austin, TX is seeking an Accounts Payable Specialist to oversee invoicing, payments, and the corporate credit card program. You will ensure accuracy and timeliness of AP processes and support special projects as needed.

The role includes coding review, expense analysis, and maintaining vendor records to support tax preparation and audits. The ideal candidate has 1–2 years of AP experience, ERP familiarity (Netsuite, Bill.com), strong Excel skills, and a preferred

Qualifications

• Associate's degree or equivalent in Accounting/Finance preferred.
• 1-2 years of work experience in Accounts Payable required; 3-5 years preferred.
• Experience with ERP systems (Netsuite, Bill.com) and data entry.
• Strong MS Word and Excel skills; good numerical aptitude.

Responsibilities

• Oversee processing of invoices and payments in a timely and accurate manner.
• Monitor payables-related emails and respond to inquiries promptly.
• Review A/P coding and documentation for completeness and accuracy.
• Maintain vendor records and ensure proper 1099s collection and submission.

Skills

Data entry

Communication

Time management

Teamwork

Confidentiality

Numerical ability

Office skills

Education

Associate's degree in Accounting/Finance

Tools

Netsuite

Bill.com

Microsoft Word

Microsoft Excel

Job description

Description

Accounts Payable Specialist will oversee the processing of invoices and payments, and manage the corporate credit card program. This position performs various accounts payable activities as well as assists with special projects.

Duties and Responsibilities:

• Ensures invoices and payments are processed accurately and in a timely manner.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Monitors the payables-related emails to address questions and requests on a timely basis.
• Review A/P coding and documentation for completeness and accuracy.
• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors’ ledger).
• Support and back up other accounting team members as necessary.
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensure employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit annual 1099s.
• Performs other related duties as assigned.

Requirements

Job Qualifications:

• Associate’s degree or equivalent in Accounting, Finance, and/or related field preferred. Equivalent related work experience or combination of experience and education may be considered in lieu of Associate’s degree.
• At least 1-2 years of work experience in Accounts Payable required. Ideally, 3-5 years of work experience in Accounts Payable preferred.
• Experience working in an ERP system (i.e. Netsuite, Bill.com) and data entry skills required
• Strong computer skills, including experience with Microsoft Office Products, especially Microsoft Word and Excel.
• Strong mathematical aptitude with experience and proficiency in working with numbers.
• Good oral and written communication skills, with the ability to convey information to internal and external customers in a clear, focused and concise manner.
• Effective time management skills and capable of meeting deadlines.
• Ability to function effectively and positively within a team environment.
• Ability to maintain confidentiality.