AP Specialist

Vaco Recruiter Services; Wilmington (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Vaco Recruiter Services in Wilmington, NC is seeking an Accounts Payable Specialist to support day-to-day accounting operations with a focus on AP processing and vendor management.

You will work closely with internal departments and vendors, assist with month-end close, and maintain accurate ERP records to ensure timely payments and strong financial controls.

Qualifications

• High school diploma or equivalent; associate/bachelor's degree preferred.
• 1–3 years of accounts payable or related finance experience.
• Experience with accounting systems or ERP platforms.

Responsibilities

• Process invoices, expense reports, and payment requests.
• Review transactions for proper coding and approvals.
• Maintain vendor records and respond to inquiries.
• Assist with account reconciliations and investigate discrepancies.
• Support month-end and year-end close processes.
• Enter data into ERP/accounting system.
• Assist with payments including ACH, electronic payments.
• Support audits with required documentation.
• Maintain organized accounting records.
• Collaborate with teams to ensure accurate processing.
• Assist with process improvements and special projects.
• Perform additional accounting duties as needed.

Skills

Accounts payable

General accounting

Attention to detail

Time management

Written and verbal communication

Organization

Independent work

Team collaboration

Education

High school diploma or equivalent

Associate's/Bachelor's degree preferred

Tools

Microsoft Excel

Accounting software

ERP systems

Job description

Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for supporting day-to-day accounting operations with a primary focus on accounts payable processing, vendor management, account reconciliations, and general accounting support. This position works closely with internal departments and external vendors to ensure transactions are processed accurately and timely while assisting with month-end close and other accounting activities.

Essential Duties & Responsibilities

• Process invoices, expense reports, and payment requests in a timely and accurate manner.
• Review transactions for appropriate coding, approvals, and supporting documentation.
• Maintain vendor records and respond to vendor and internal inquiries regarding payments and account activity.
• Assist with account reconciliations and research discrepancies as needed.
• Support monthly and year-end accounting processes, including preparation of supporting schedules and documentation.
• Enter and maintain accounting data within the ERP/accounting system.
• Assist with payment processing, including electronic payments, ACH transactions, and check runs.
• Support internal and external audit requests by providing required documentation and information.
• Maintain organized accounting records and files in accordance with company policies.
• Partner with team members across the organization to ensure accurate and efficient transaction processing.
• Assist with process improvement initiatives and other special projects as assigned.
• Perform additional accounting and administrative duties as needed.

Desired Skills

• Working knowledge of accounts payable and general accounting principles.
• Strong attention to detail and commitment to accuracy.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Effective written and verbal communication skills.
• Strong organizational and problem-solving abilities.
• Proficiency with Microsoft Excel and accounting software.
• Ability to work both independently and collaboratively within a team environment.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1-3 years of accounts payable, accounting, or related finance experience.
• Experience working with accounting systems or ERP platforms preferred.
• Basic understanding of reconciliations, financial transactions, and accounting processes.