Accounts Payable Specialist

SPS PoolCare; Austin, Northern (TX, KY); Hybrid; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

SPS PoolCare is seeking an Accounts Payable Specialist in Austin, TX to oversee invoice processing and payments, manage the corporate credit card program, and support special projects within the accounting team.

The role requires 1–2 years of AP experience, ERP proficiency (Netsuite, Bill.com), and strong excel skills. Collaboration, confidentiality, and timely delivery are essential in this position.

Qualifikationen

• Associate's degree or equivalent in Accounting, Finance, or related field.
• 1–2 years of Accounts Payable experience; 3–5 years preferred.
• Experience with ERP systems (Netsuite, Bill.com) and data entry.
• Proficiency with Microsoft Office, especially Word and Excel.
• Strong numerical ability and accuracy.
• Good oral and written communication; ability to meet deadlines.

Aufgaben

• Process invoices and payments accurately and timely.
• Analyze expense reports and invoices for payment eligibility.
• Monitor AP emails for questions and requests.
• Review AP coding and documentation for accuracy.
• Develop guidelines for invoice handling and coding.
• Reconcile accounts payable and general ledger with subsidiary ledgers.
• Support other accounting team members as needed.
• Maintain recordkeeping for tax preparation and audits.
• Collect EINs or SSNs from vendors for 1099s.
• Perform other related duties as assigned.

Kenntnisse

Attention to detail

Strong communication

Time management

Team player

Confidentiality

Ausbildung

Associate degree or equivalent in Accounting/Finance

Tools

Netsuite

Bill.com

Microsoft Office

Jobbeschreibung

Description

Accounts Payable Specialist will oversee the processing of invoices and payments, and manage the corporate credit card program. This position performs various accounts payable activities as well as assists with special projects.

Duties and Responsibilities

• Ensures invoices and payments are processed accurately and in a timely manner.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Monitors the payables-related emails to address questions and requests on a timely basis.
• Review A/P coding and documentation for completeness and accuracy.
• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors' ledger).
• Support and back up other accounting team members as necessary.
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensure employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit annual 1099s.
• Performs other related duties as assigned.

Requirements

Job Qualifications

• Associate's degree or equivalent in Accounting, Finance, and/or related field preferred. Equivalent related work experience or combination of experience and education may be considered in lieu of Associate's degree.
• At least 1-2 years of work experience in Accounts Payable required. Ideally, 3-5 years of work experience in Accounts Payable preferred.
• Experience working in an ERP system (i.e. Netsuite, Bill.com) and data entry skills required
• Strong computer skills, including experience with Microsoft Office Products, especially Microsoft Word and Excel.
• Strong mathematical aptitude with experience and proficiency in working with numbers.
• Good oral and written communication skills, with the ability to convey information to internal and external customers in a clear, focused and concise manner.
• Effective time management skills and capable of meeting deadlines.
• Ability to function effectively and positively within a team environment.
• Ability to maintain confidentiality.