Accounts Payable Specialist

AppleOne; Poway (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

AppleOne Employment Services is seeking an experienced Accounts Payable Specialist for a full-time, temp-to-hire role in the San Diego area. Ideal candidates will have 3+ years of AP experience in construction, strong job costing and invoice coding skills, and proficiency with Excel and accounting software.

You will process invoices, code expenditures to GL and job codes, and ensure timely payments with strong vendor communication.

Qualifications

• 3+ years accounts payable experience, preferably in construction.
• Experience with job costing, purchase orders and vendor payments.

Responsibilities

• Process, code, and enter vendor invoices with GL accounts and job cost codes.
• Match invoices to POs and supporting docs; verify accuracy, approvals, and completeness.
• Prepare vendor payments and run scheduled check runs; maintain vendor records.
• Reconcile vendor statements; research discrepancies; communicate with vendors.
• Assist with monthly AP reconciliations, closing, reports, and records maintenance.
• Provide backup AR support, including check posting and payment applications when needed.

Skills

Accounts payable

Construction industry

Job costing

Invoice coding

Vendor payments

Purchase orders

Excel

Accounting software

Attention to detail

Communication

Tools

Excel

Accounting software

Job description

An established construction company in central San Diego is seeking an experienced Accounts Payable Specialist for a full-time, temp-to-hire opportunity. This role is ideal for a detail-oriented accounting professional with recent construction accounts payable experience and a strong understanding of job costing, invoice coding, vendor payments, purchase orders, and project-related expenses.

The Accounts Payable Specialist will join a collaborative construction accounting team that values accuracy, accountability, communication, and long-term stability. This is a strong opportunity for someone who enjoys working in a deadline-driven environment with supportive leadership, cross-functional teamwork, and a clear path toward a long-term role.

This position is well suited for a professional who takes pride in keeping vendor payments accurate, organized, and on schedule while contributing to the financial operations of residential, commercial, or office construction projects.

Key Responsibilities

• Process, code, and enter vendor invoices accurately, including general ledger accounts and job cost codes.
• Match invoices to purchase orders and supporting documentation while verifying accuracy, approvals, and completeness.
• Prepare vendor payments, process scheduled check runs, and maintain accurate vendor records.
• Reconcile vendor statements, research billing discrepancies, and communicate with vendors regarding invoices and payment status.
• Assist with monthly accounts payable reconciliations, closing procedures, reporting, and organized record maintenance.
• Provide backup accounts receivable support, including check posting and payment applications, when needed.

Compensation and Benefits

• Salary: $70,000 to $75,000 per year, depending on experience.
• Employment type: Temp-to-hire, full-time.
• Zip: 92111

Required Qualifications and Skills

• Manage high-volume construction accounts payable functions from invoice receipt through payment processing.
• Code invoices to the correct general ledger accounts and job cost codes.
• Reconcile vendor accounts, resolve discrepancies, and support monthly close activities.
• Coordinate with vendors and internal departments to obtain approvals and maintain accurate payment records.
• 3+ years of accounts payable experience preferred.
• Recent accounts payable experience within the construction industry is required.
• Strong knowledge of invoice coding, job costing, purchase orders, and vendor payment processing.
• Experience processing check runs and reconciling vendor statements.
• Familiarity with construction accounting practices and project-related expenses.
• Proficiency with Microsoft Excel and accounting software.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to prioritize multiple responsibilities, meet deadlines, and work independently.
• Excellent communication skills with the ability to work effectively with vendors and internal teams.
• Stable work history with demonstrated longevity in previous positions is strongly preferred.

Preferred Qualifications

• General contractor accounting experience is strongly preferred.
• Subcontractor accounting experience is valuable and encouraged.
• Experience providing backup accounts receivable support, including check posting and payment applications.
• Prior experience in residential, commercial, or office construction accounting environments.

Equal Opportunity Employer / Disabled / Protected Veterans

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf