Accounts Payable Specialist

AppleOne Employment Services; Rancho Cordova (CA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick leave

Job summary

AppleOne Employment Services is seeking an Accounts Payable Specialist in Rancho Cordova, CA. This role focuses on invoice processing, vendor records, payment runs, and compliance documentation, with ownership of the accounts payable function.

The ideal candidate has at least 2 years in accounting, strong Excel skills, and a detail‑oriented mindset. Direct hire, paid hourly.

Qualifications

• Process, verify, code, reconcile, and pay vendor and subcontractor invoices.
• Manage invoice approval workflows and payment runs.
• Support subcontractor compliance, lien waivers, retention tracking, W‑9 collection, and 1099 reporting.
• Provide accounting department support including filing, document retrieval, report preparation, mail handling, and office tasks.

Responsibilities

• Code invoices to appropriate GL accounts, job cost codes, and cost centers.
• Manage invoice approval workflows and process payments (ACH, check, or card).
• Prepare bi-monthly check/ACH payment runs with supporting docs.
• Reconcile vendor statements, system reports, and balances.
• Resolve discrepancies related to POs, contracts, invoices, payments, and vendor docs.
• Support subcontractor compliance, lien waivers, retention tracking, and 1099 processing.

Skills

Accounts payable

Vendor invoice processing

Subcontractor compliance

Invoice reconciliation

Excel

Attention to detail

Multitasking

Communication

Education

High school diploma

Associate or Bachelor's degree in accounting/related field

Tools

Viewpoint ERP

Sage ERP

Job description

Job Summary

This role is ideal for a detail-oriented accounting professional with strong accounts payable experience and an interest in supporting vendor, subcontractor, and job cost-related payment processes.

The Accounts Payable Specialist will play an important role in keeping invoice processing, vendor records, payment runs, lien releases, retention tracking, and compliance documentation accurate and up to date. This is a great opportunity to join a stable, team-oriented accounting environment with supportive leadership, collaborative coworkers, and meaningful day-to-day ownership of the accounts payable function.

Key Responsibilities

• Code invoices to the appropriate general ledger accounts, job cost codes, and cost centers.
• Manage invoice approval workflows and process approved invoices for payment by ACH, check, or credit card.
• Prepare bi‑monthly check and ACH payment runs while ensuring proper supporting documentation is complete.
• Reconcile vendor statements, system reports, processed payments, and outstanding balances.
• Resolve discrepancies related to purchase orders, contracts, invoices, payments, and vendor documentation.
• Support subcontractor compliance, including insurance certificates, W‑9 forms, lien waivers, retention tracking, and year‑end 1099 processing.

Compensation and Benefits

• Pay: $25.00 to $35.00 per hour.
• Job Type: Direct Hire.

Required Qualifications and Skills

• Process, verify, code, reconcile, and pay vendor and subcontractor invoices.
• Manage invoice approval workflows, payment runs, vendor statements, and payment documentation.
• Support subcontractor compliance, lien waivers, retention tracking, W‑9 collection, and 1099 reporting.
• Provide accounting department support including filing, document retrieval, report preparation, mail handling, phone support, and office supply coordination.
• Minimum of 2 years of accounting or finance experience with an emphasis in accounts payable.
• High school diploma required.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Strong attention to detail, accuracy, organization, and follow‑through.
• Ability to manage multiple priorities in a fast‑paced accounting environment.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and demonstrate professionalism.
• Team‑oriented, proactive, and motivated approach to daily work.

Preferred Qualifications

• Associate’s or bachelor’s degree in accounting, business, or a related field.
• Construction industry experience.
• Experience with ERP systems such as Viewpoint or Sage.
• Experience with job costing, subcontractor compliance, lien waivers, retention tracking, and 1099 processing.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E‑Verify program in certain locations as required by law. Learn more about the E‑Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.