Accounts Payable Specialist

AppleOne Employment Services; San Diego (CA); On-site; USD 36,000 - 39,000; Part time

Job summary

AppleOne Employment Services in Solana Beach, CA seeks an experienced Accounts Payable Specialist to manage invoice processing, vendor communications, and statement reconciliation in a small, organized office setting. The role emphasizes accuracy, dependability, and the ability to work independently while staying connected with a supportive team.

The ideal candidate has 3–5 years of accounts payable experience, strong data entry skills, and a proactive approach to keeping accounts payable

Qualifications

• 3 to 5 years of accounts payable experience.
• Experience processing invoices and reconciling statements.
• Strong data entry accuracy and organizational skills.
• Dependable with a stable work history.
• Comfortable working independently in a small office environment.
• Outgoing, professional work ethic.

Responsibilities

• Receive, review, and process invoices submitted by email, ensuring accuracy and readiness for payment.
• Reconcile vendor and subcontractor statements and resolve discrepancies in a timely manner.
• Communicate with subcontractors regarding invoices, documentation, insurance records, preliminary notices, and lien releases.
• Manage accounts payable email correspondence, follow-up tasks, and related documentation.
• Perform accurate data entry and maintain organized accounting records.
• Provide additional administrative and accounting support as needed in a small office environment.

Skills

Accounts payable

Invoice processing

Data entry

Attention to detail

Organizational skills

Independent worker

Dependable

Job description

We are seeking an experienced Accounts Payable Specialist for an opportunity supporting a construction office in Solana Beach, CA. This role is ideal for a detail-oriented accounting professional who enjoys invoice processing, vendor communication, statement reconciliation, and organized documentation in a small office environment.

The Accounts Payable Specialist will join a professional team that values consistency, accuracy, and long-term contribution. This opportunity offers approachable leadership, clear processes, positive teamwork, and the ability to work independently while staying connected to a supportive office environment. The right candidate will bring dependability, strong follow-through, and a proactive approach to keeping accounts payable activity organized and moving efficiently.

Key Responsibilities

• Receive, review, and process invoices submitted by email, ensuring accuracy and readiness for payment.
• Reconcile vendor and subcontractor statements and resolve discrepancies in a timely manner.
• Communicate with subcontractors regarding invoices, documentation, insurance records, preliminary notices, and lien releases.
• Manage accounts payable email correspondence, follow-up tasks, and related documentation.
• Perform accurate data entry and maintain organized accounting records.
• Provide additional administrative and accounting support as needed in a small office environment.

Compensation and Benefits

• Pay: $26 to $28 per hour, depending on experience.
• Schedule: Approximately 20 hours per week, with flexibility to consider full-time hours for the right candidate.
• Location: Solana Beach, CA.

Required Qualifications and Skills

• 3 to 5 years of accounts payable experience.
• Previous accounts payable experience required.
• Experience processing invoices and reconciling statements.
• Strong data entry accuracy and organizational skills.
• Excellent attention to detail and ability to follow consistent processes.
• Dependable with a stable work history.
• Comfortable working independently in a small office environment.
• Outgoing, positive, and professional work ethic.

Preferred Qualifications

• Construction industry experience preferred.
• Familiarity with preliminary notices and lien releases is a plus.
• Experience communicating with subcontractors, vendors, or service providers in a construction-related environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.