Accounts Payable Specialist

RPL International; Miami (FL); On-site; USD 60,000 - 65,000; Full time

Job summary

A financial services firm in Miami is seeking an Accounts Payable Analyst to maintain financial integrity by processing invoices and vendor payments. The ideal candidate will manage a high volume of vendor invoices for multiple locations while ensuring accuracy and compliance with policies. This full-time role requires strong organizational skills and the ability to work in a fast-paced environment. Competitive salary range is offered, reflecting the mid-senior level of this position.

Qualifications

• High level of attention to detail and organization.
• Ability to work efficiently in a fast-paced, multi-brand environment.

Responsibilities

• Process high-volume vendor invoices for 330 locations.
• Review invoices for accuracy of charges and quantities.
• Maintain vendor files and ensure compliance.
• Manage payment schedules and communicate with vendors.

Job description

Base pay range

$60,000.00/yr - $65,000.00/yr

Position Summary

The Accounts Payable Analyst plays a key role in maintaining the financial integrity of the company by ensuring timely and accurate processing of invoices, vendor payments, and expense transactions for all store locations. This position requires a high level of attention to detail, organization, and the ability to work efficiently in a fast‑paced, multi‑brand and entity environment.

Key Responsibilities

• Process high‑volume vendor invoices for 330 locations, ensuring accuracy, proper coding, and timely approvals.
• Review invoices to verify accuracy of charges and quantities.
• Maintain vendor files, ensuring all ACH forms, and supporting documentation are current and compliant.
• Manage weekly check runs and electronic payments, ensuring adherence to company payment schedules.
• Communicate with vendors to resolve discrepancies, obtain missing documentation, and address payment inquiries.
• Assist in period‑end closing activities, including accruals, reporting, and AP reconciliations.
• Review and process Expense reports.
• Reconcile vendor statements to ensure all outstanding invoices are accounted for.
• Work closely with Operations and Store Support teams to validate expenses and allocate costs appropriately to store‑level P&Ls.
• Support process improvement initiatives to streamline invoice processing and enhance automation across multiple brands.
• Ensure compliance with company policies.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Accounting/Auditing, Finance, and Analyst

Industries

Staffing and Recruiting, Accounting, and Food and Beverage Services