Accounts Payable Specialist

Vivant Talent; Huntington Beach (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Vivant Talent in Huntington Beach, CA is seeking a detail-oriented Accounts Payable Specialist to manage invoice processing, vendor payments, and AP records. You will collaborate with internal teams and vendors to resolve discrepancies and support month-end close.

The role requires 2–5 years of AP experience, proficiency in Excel, and NetSuite ERP experience. Strong organizational skills and meticulous attention to detail are essential to ensure accurate and timely payments.

Qualifications

• High School Diploma or equivalent required; Associate degree preferred.
• 2–5 years of Accounts Payable or related accounting experience.
• Experience processing high-volume invoices in a fast-paced environment.
• NetSuite experience highly desirable; ERP experience required.
• Proficiency in Microsoft Excel and Office Suite.

Responsibilities

• Process and code vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documents.
• Process payments via checks, ACH, wires, and other methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and AP documentation.
• Monitor AP aging and ensure timely payments.
• Assist with month-end close, including accruals and reconciliations.
• Support audits and 1099 reporting.
• Generate AP reports and identify process improvements.
• Partner with vendors and internal teams to resolve issues.

Skills

Attention to detail

Organization

Problem solving

Time management

Communication

Cross-functional collaboration

Education

High School Diploma or equivalent

Associate’s degree

Tools

NetSuite

Excel

Office Suite

Job description

Job Title: Accounts Payable Specialist

Overview:

We are seeking a detail-oriented Accounts Payable Specialist to manage invoice processing, vendor payments, reconciliations, and AP records. This role will partner with internal departments and vendors to resolve discrepancies, support month-end close, and ensure accurate and timely payments while maintaining compliance with company policies and accounting standards.

Key Responsibilities:

• Process and code vendor invoices and expense reports accurately and timely.
• Match invoices to purchase orders and receiving documentation as applicable.
• Process payments via checks, ACH, wires, and other methods.
• Reconcile vendor statements and resolve discrepancies and payment issues.
• Maintain accurate vendor records and AP documentation.
• Monitor AP aging and ensure timely payment of obligations.
• Assist with month-end/year-end close, including accruals and reconciliations.
• Support audits and 1099 reporting.
• Generate AP reports and identify process improvement opportunities.
• Partner with vendors and internal teams to resolve AP issues.
• Maintain confidentiality and compliance with internal controls and accounting policies.

Qualifications:

• High School Diploma or equivalent required; Associate’s degree preferred.
• 2–5 years of Accounts Payable or related accounting experience.
• Experience processing high-volume invoices in a fast-paced environment.
• NetSuite experience highly desirable; ERP experience required.
• Proficiency in Microsoft Excel and Office Suite.
• Strong knowledge of AP processes and general accounting principles.
• Excellent attention to detail, organization, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and cross-functional collaboration skills.

PAY TRANSPARENCY:

The estimated annual pay range for this position is $55,000 - $75,000. Actual compensation will be determined by the hiring authority and may vary depending on qualifications and other factors relevant to the responsibilities of the role.

We look forward to connecting with you!