Accounts Payable Specialist

Geneva Search Partners LLC; Chicago (IL); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Geneva Search Partners LLC in Chicago is seeking an Accounts Payable Associate to manage the AP cycle within a stable, well-established team renowned for strong benefits and work-life balance.

The role covers invoices from receipt to payment, vendor setup, banking tasks, and 1099 reporting, with collaboration across locations in a hybrid setup featuring one in-office day per week.

Qualifications

• 3+ years of accounts payable experience.
• Experience handling the full AP lifecycle.
• Understanding of debits and credits.
• Knowledge of vendor payments and 1099s.
• Ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills.
• Self-motivated and able to work independently.
• Experience with teams across locations or time zones is helpful.
• Exposure to international currencies is a plus.
• Bachelor’s degree in Accounting or Finance preferred.

Responsibilities

• Manage the AP process from invoice receipt through payment.
• Review, code, and process invoices with proper approvals.
• Handle vendor setup, maintenance, and related payment activities.
• Assist with banking transactions and intercompany funding.
• Prepare annual 1099 reporting.
• Support accruals and month-end accounting activities.
• Assist with internal and external audit requests.
• Identify opportunities to improve AP procedures, controls, and efficiencies.
• Partner closely with accounting and finance teams across the organization.
• Provide occasional backup support within the broader accounting team.

Skills

Accounts payable

Vendor payments

Intercompany funding

Communication

Time management

Independent work

Global teams experience

Education

Bachelor's degree in Accounting or Finance

Tools

Microsoft Dynamics 365

Job description

1 Day a Week in Office | Exceptional Work-Life Balance | Excellent Benefits | Stable, Recession-Resistant Company

We are partnering with a highly stable, established organization to hire an Accounts Payable Associate for its accounting team. This is an excellent opportunity for someone looking for a long-term home with a company known for its great culture, strong benefits, low turnover, and true commitment to work-life balance.

The position offers an extremely flexible hybrid schedule with only one day per week in the office. The organization operates in a recession-resistant space and offers the stability of a well-established company while maintaining a collaborative, down-to-earth culture.

What You’ll Do

• Manage the AP process from invoice receipt through payment
• Review, code, and process invoices while ensuring proper approvals and documentation
• Handle vendor setup, maintenance, and related payment activities
• Assist with banking transactions and intercompany funding
• Prepare annual 1099 reporting
• Support accruals and month-end accounting activities
• Assist with internal and external audit requests
• Identify opportunities to improve AP procedures, controls, and efficiencies
• Partner closely with accounting and finance colleagues across the organization
• Provide occasional backup support within the broader accounting team

What They’re Looking For

• 3+ years of accounts payable experience
• Experience handling the full AP lifecycle
• Working knowledge of basic accounting concepts, including debits and credits
• Strong understanding of vendor payments, 1099s, and banking processes
• Ability to manage multiple priorities and deadlines
• Excellent communication and interpersonal skills
• Self-motivated with the ability to work independently
• Experience working with teams across different locations or time zones is helpful
• Microsoft Dynamics 365 experience is a plus
• Exposure to international currencies is a plus
• Bachelor’s degree in Accounting, Finance, or a related field preferred