Accounts Payable Associate

Inszone Insurance Services; Anaheim (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Group Health, Dental, Vision, and Life Insurance

Health Savings Account

Paid time off

401K retirement program

Access to Employee Assistance Program

Job summary

Inszone Insurance Services is looking for an Accounts Payable Specialist to manage the complete accounts payable process. The role requires someone detail-oriented with a strong understanding of accounting principles. The position is based in Lakewood, California, and offers a salary between $50,000 and $60,000 per year.

The ideal candidate will ensure timely processing of invoices and work effectively with vendors. They will need to possess strong communication skills and be adept at multitasking in a fast-paced work environment.

Qualifications

• Strong understanding of GAAP and accounts payable best practices.
• Excellent organizational and time-management skills.
• Strong communication skills for vendor and cross-department collaboration.

Responsibilities

• Receive, review, and verify invoices for accuracy.
• Maintain vendor records and respond to inquiries.
• Assist with preparation and process weekly check runs.

Skills

Accuracy & attention to detail

Problem-solving skills

Deadline-oriented

Team collaboration

Education

2+ years of full-cycle accounts payable experience

Strong understanding of GAAP

Proficiency with accounting software

Tools

NetSuite

SAP

QuickBooks

Oracle

Acumatica

Job description

Benefits

• Group Health, Dental, Vision, and Life Insurance for employee and dependents, with company currently contributing 100% towards base HMO or PPO coverage, with additional options available for expanded coverage and dependent care.
• Health Savings Account; Short-Term and Long-Term disability options
• Paid time off, accrued paid sick days and time off to devote to your favourite charity
• Paid Holidays, including the day after Thanksgiving
• 401K retirement program with company contribution matching
• Access to our Employee Assistance Program

Job Description – Accounts Payable Specialist

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to manage the full-cycle accounts payable process. This role is responsible for ensuring accurate and timely processing of invoices, vendor payments, expense reimbursements, and related financial transactions. The ideal candidate will have strong problem-solving skills, the ability to work independently, and a solid understanding of accounting principles and internal controls.

Location: Lakewood, CA

Workplace: Onsite

Compensation: $50,000-$60,000 per year

Responsibilities

Invoice Processing

• Receive, review, and verify invoices for accuracy, proper coding, and required approvals.
• Enter invoices into the accounting/ERP system in a timely manner.

Vendor Management

• Maintain vendor records, including W-9s, banking details, and contact information.
• Respond to vendor inquiries and resolve discrepancies related to billing or payments.
• Ensure compliance with company policies and IRS regulations for vendor payments (1099 reporting).

Payment Processing

• Assist with preparation and process weekly/bi-weekly check runs and ACH payments.

Expense & Credit Card Management

• Review, audit, and process employee expense reimbursements and corporate credit card reconciliations.

Process Improvement & Compliance

• Ensure adherence to internal controls and accounting policies.
• Recommend and implement process improvements for efficiency and accuracy.

Key Competencies

• Accuracy & attention to detail
• Problem-solving & reconciliation skills
• Deadline-oriented & efficient
• Integrity and commitment to confidentiality
• Team collaboration & vendor relations

Qualifications

• 2+ years of full-cycle accounts payable experience.
• Strong understanding of GAAP and AP best practices.
• Proficiency with accounting software (e.g., NetSuite, SAP, QuickBooks, Oracle, Acumatica, etc.) and MS Excel.
• High attention to detail with excellent organizational and time-management skills.
• Strong communication and interpersonal skills for vendor and cross-department collaboration.
• Ability to work independently and manage multiple priorities in a fast-paced environment.