Accounting Operations & Accounts Payable Specialist

Accentuate Staffing; Fuquay-Varina (NC); Hybrid; USD 52,000 - 75,000; Full time

Job summary

Accentuate Staffing is seeking a detail-oriented Accounting Operations & Accounts Payable Specialist to join our growing finance team. You will own the accounts payable process, support month-end close, and help improve accounting workflows.

The role offers hybrid work in a collaborative environment with opportunities to grow into broader accounting operations responsibilities. Collaboration with the Controller is essential as you maintain accurate records, code invoices, manage approvals, and

Qualifications

• 3+ years in accounts payable or accounting preferred.
• Experience supporting month-end close is a plus.
• Experience with ERP or accounting software.
• Strong Microsoft Excel and Office skills.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and customer service skills.
• Ability to prioritise multiple tasks and meet deadlines.
• Process improvement mindset and willingness to learn new technology.
• Ability to work independently while contributing to a team.

Responsibilities

• Process vendor invoices accurately and efficiently
• Manage invoice approvals and ensure timely processing
• Code invoices to the appropriate general ledger accounts
• Maintain vendor records, W-9 documentation, and payment information
• Prepare weekly payment runs including ACH, check, and wire payments
• Monitor accounts payable aging and vendor balances
• Respond professionally to vendor inquiries
• Process employee expense reimbursements
• Assist with 1099 tracking and year-end reporting
• Prepare month-end AP accruals and supporting schedules
• Assist the Controller with daily accounting activities
• Prepare account reconciliations
• Assist with journal entries and month-end close
• Maintain prepaid expense and accrual schedules
• Track fixed asset additions and maintain supporting documentation
• Organize financial records and reporting schedules
• Assist with financial reporting packages and variance analysis
• Maintain organized accounting records and digital files
• Provide documentation for internal and external audits
• Ensure invoice and payment documentation is complete and accurate
• Support internal controls and accounting procedures
• Help improve accounting workflows and efficiencies; utilize AP automation tools
• Recommend improvements that reduce manual work
• Support implementation of new accounting systems and processes

Skills

Attention to detail

Time management

Effective communication

ERP software experience

Excel proficiency

Organizational skills

Independent worker

Tools

ERP software

Microsoft Excel

Office suite

Job description

Accentuate Staffing is seeking a detail-oriented and motivated Accounting Operations & Accounts Payable Specialist to join our growing finance team. This position is ideal for someone who enjoys owning the accounts payable process while expanding their accounting knowledge and contributing to continuous process improvements. In this role, you’ll work closely with the Controller and play an important part in maintaining accurate financial records, supporting month-end close activities, improving accounting processes, and helping the department operate efficiently. This position offers an excellent opportunity for someone looking to grow into a broader accounting operations role.

Responsibilities

Accounts Payable

• Process vendor invoices accurately and efficiently
• Manage invoice approvals and ensure timely processing
• Code invoices to the appropriate general ledger accounts
• Maintain vendor records, W-9 documentation, and payment information
• Prepare weekly payment runs including ACH, check, and wire payments
• Monitor accounts payable aging and vendor balances
• Respond professionally to vendor inquiries
• Process employee expense reimbursements
• Assist with 1099 tracking and year-end reporting
• Prepare month-end AP accruals and supporting schedules

Accounting & Financial Support

• Assist the Controller with daily accounting activities
• Prepare account reconciliations
• Assist with journal entries and month-end close
• Maintain prepaid expense and accrual schedules
• Track fixed asset additions and maintain supporting documentation
• Organize financial records and reporting schedules
• Assist with financial reporting packages and variance analysis

Audit & Documentation

• Maintain organized accounting records and digital files
• Provide documentation for internal and external audits
• Ensure invoice and payment documentation is complete and accurate
• Support internal controls and accounting procedures

Process Improvement

• Help improve accounting workflows and efficienciesUtilize accounting technology and AP automation tools
• Recommend improvements that reduce manual work
• Support implementation of new accounting systems and processes

Requirements

• 3+ years of accounts payable or accounting experience preferred
• Experience supporting month-end close is a plus
• Experience working with ERP or accounting software
• Strong Microsoft Excel and Microsoft Office skills
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective communication and customer service skills
• Ability to prioritize multiple tasks and meet deadlines
• A process improvement mindset with a willingness to learn new technology
• Ability to work independently while contributing to a team

Work Environment

• Hybrid schedule with at least three days per week in the office
• Standard office environment
• Ability to sit for extended periods and use standard office equipment
• Occasionally lift up to 20 pounds