Accounts Payable Specialist

Green Key Resources; Greenwich (CT); On-site; USD 60,000 - 75,000; Full time

Job summary

Green Key Resources seeks an Accounts Payable Consultant to support day-to-day AP in a corporate finance environment. You will process invoices, employee expenses, and payments with accuracy, while upholding company policies and internal controls.

The ideal candidate is organized, detail-oriented, and capable of prioritizing multiple deadlines independently. Experience in a multi-entity AP setting and in professional services is highly valued.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of experience in accounts payable or a related financial role.
• Experience in a corporate or professional services environment preferred.
• Experience with multi-entity AP or accounting strongly preferred.

Responsibilities

• Invoice Processing: Receive, review, code, and process invoices accurately and timely while ensuring approvals and documentation.
• Multi-Entity Accounts Payable: Manage AP across multiple entities, coding and recording to correct entity and accounts.
• Vendor Management: Maintain vendor records and resolve invoice/payment issues for timely payments.
• Expense Reporting: Process employee expense reports and reconcile with receipts and approvals.
• Month-End Close: Assist with month-end close activities including reconciliations.
• Issue Resolution & Follow-Up: Research and resolve discrepancies; follow up on outstanding items.
• Prioritization & Organization: Manage multiple responsibilities and deadlines with accuracy.
• Cross-Functional Collaboration: Work with internal teams to obtain approvals and resolve AP questions.
• Basic Troubleshooting: Troubleshoot common AP system issues and escalate complex items.

Skills

Attention to detail

Analytical thinking

Time management

Communication skills

Education

Bachelor's degree in Accounting

Tools

Excel

ERP systems

Job description

The Accounts Payable (AP) Consultant will be responsible for supporting the day‑to‑day accounts payable function within a corporate finance environment. This individual will ensure invoices, employee expenses, and payments are processed accurately, efficiently, and in accordance with company policies and internal controls.

The ideal candidate is organized, detail‑oriented, and comfortable working independently while managing multiple priorities and deadlines. Experience working in a multi‑entity AP environment is strongly preferred, as is experience supporting accounting functions in a professional services organization. Experience managing a high volume of AP activity across multiple entities or business units is a plus.

This role requires someone who can take ownership of assigned responsibilities, troubleshoot issues, follow up on outstanding items, and effectively balance competing priorities.

Key Responsibilities

• Invoice Processing: Receive, review, code, and process invoices accurately and timely while ensuring appropriate approvals and supporting documentation are obtained.
• Multi-Entity Accounts Payable: Manage AP activity across multiple entities, ensuring invoices and payments are properly coded, allocated, and recorded to the appropriate entity and accounts.
• Vendor Management: Maintain accurate vendor records and communicate with vendors to resolve invoice and payment issues and ensure timely payments.
• Expense Reporting: Process employee expense reports, verifying compliance with company policies and reconciling expenses with receipts and approvals.
• Month-End Close: Assist with month-end closing activities, including account reconciliations and other AP-related close responsibilities.
• Issue Resolution & Follow-Up: Research and resolve invoice, vendor, payment, and account discrepancies. Independently follow up on outstanding items through resolution.
• Prioritization & Organization: Manage multiple responsibilities and deadlines while maintaining accuracy and attention to detail.
• Cross-Functional Collaboration: Partner with internal teams and stakeholders to obtain approvals, resolve discrepancies, and address AP-related questions.
• Basic Troubleshooting: Troubleshoot common AP-related system issues and elevate more complex technical matters to the appropriate support team.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2+ years of experience in accounts payable or a related financial role.
• Experience working in a corporate or professional services environment preferred.
• Experience with multi-entity AP or accounting strongly preferred.
• Strong understanding of basic accounting principles and practices.
• Proficiency in Microsoft Excel and experience working with accounting or ERP systems.
• Excellent attention to detail and accuracy.
• Ability to prioritize competing tasks and meet deadlines in a fast-paced environment.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication and interpersonal skills.
• Experience with process improvement is a plus.