Accounts Payable Pro – Hybrid Role, HOA Focus

Associa; San Ramon (CA); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with match

Vacation pay

Sick pay

Holiday pay

Job summary

Associa in San Ramon, CA is seeking a full-time Accounts Receivable Specialist to join our team in a hybrid role, 2 days in office and 3 days remote, Monday–Friday, 8:00 AM–4:30 PM. You will review invoices, manage AP workflows, and maintain vendor records.

The position requires a high school diploma or GED with three years of accounting experience, proficiency with Excel and Outlook, and strong attention to detail.

Qualifications

• High School diploma or GED and three years of accounting experience.
• Previous accounting experience, including hands-on accounts payable responsibilities.
• Strong attention to detail and a consistent commitment to accuracy.
• Ability to organize and prioritize work for multiple entities while meeting deadlines.
• Professional written and verbal communication skills and a service-oriented approach.

Responsibilities

• Review invoices for accuracy, coding, approvals, and required supporting documentation.
• Process vendor invoices and payments accurately and on schedule through electronic accounts payable systems, including ACH and EFT transactions.
• Maintain accurate vendor records and respond promptly and professionally to vendor, board member, and internal inquiries.
• Partner with Community Association Managers to research and resolve invoice, payment, and accounts payable issues.
• Monitor operating cash balances before releasing payments and promptly notifying the appropriate Community Association Manager of potential cash-flow concerns.
• Maintain complete and organized electronic accounts payable records and assisting with other accounting duties as assigned.
• Manage invoice processing, electronic payments, vendor records, and accounts payable inquiries.
• Collaborate effectively with community managers, vendors and accounting colleagues.

Skills

Attention to detail

Communication skills

Organizational skills

Problem solving

Microsoft Office

Tools

Microsoft Excel

Outlook

Accounts payable software

Job description

Associa in San Ramon, CA is seeking a full-time Accounts Receivable Specialist to join our team in a hybrid role, 2 days in office and 3 days remote, Monday–Friday, 8:00 AM–4:30 PM. You will review invoices, manage AP workflows, and maintain vendor records.

The position requires a high school diploma or GED with three years of accounting experience, proficiency with Excel and Outlook, and strong attention to detail.