Accounts Payable Specialist

Associa; San Ramon (CA); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with match

Vacation pay

Sick pay

Holiday pay

Job summary

Associa in San Ramon, CA is seeking a full-time Accounts Receivable Specialist to join our team in a hybrid role, 2 days in office and 3 days remote, Monday–Friday, 8:00 AM–4:30 PM. You will review invoices, manage AP workflows, and maintain vendor records.

The position requires a high school diploma or GED with three years of accounting experience, proficiency with Excel and Outlook, and strong attention to detail.

Qualifications

• High School diploma or GED and three years of accounting experience.
• Previous accounting experience, including hands-on accounts payable responsibilities.
• Strong attention to detail and a consistent commitment to accuracy.
• Ability to organize and prioritize work for multiple entities while meeting deadlines.
• Professional written and verbal communication skills and a service-oriented approach.

Responsibilities

• Review invoices for accuracy, coding, approvals, and required supporting documentation.
• Process vendor invoices and payments accurately and on schedule through electronic accounts payable systems, including ACH and EFT transactions.
• Maintain accurate vendor records and respond promptly and professionally to vendor, board member, and internal inquiries.
• Partner with Community Association Managers to research and resolve invoice, payment, and accounts payable issues.
• Monitor operating cash balances before releasing payments and promptly notifying the appropriate Community Association Manager of potential cash-flow concerns.
• Maintain complete and organized electronic accounts payable records and assisting with other accounting duties as assigned.
• Manage invoice processing, electronic payments, vendor records, and accounts payable inquiries.
• Collaborate effectively with community managers, vendors and accounting colleagues.

Skills

Attention to detail

Communication skills

Organizational skills

Problem solving

Microsoft Office

Tools

Microsoft Excel

Outlook

Accounts payable software

Job description

Build Your Future, Strengthen Communities – Grow with CIMS

One of the fastest-growing HOA management companies in Northern California is looking for a full-time Accounts Receivable Specialist to join our team in San Ramon! Common Interest Management Services, an Associa company, is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We're committed to improving communities and delivering outstanding service — come join our team!

Learn More About CIMS:https://commoninterest.com/

Why Work at CIMS?

At CIMS, we offer a vibrant and supportive workplace where your work makes a real impact. With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry. We offer a comprehensive benefits package, including medical, dental, and vision insurance, a 401K plan with a match, vacation, sick, and holiday pay. We have a Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities!

This is a hybrid position based in our San Ramon office. With a schedule of two days in the office and three days working remotely each week, Monday – Friday, 8:00AM – 4:30PM. The hourly pay range is $24.00 - $26.00, depending on the candidate’s relevant experience and qualifications.

How You’ll Make an Impact

• Review invoices for accuracy, coding, approvals, and required supporting documentation
• Process vendor invoices and payments accurately and on schedule through electronic accounts payable systems, including ACH and EFT transactions
• Maintain accurate vendor records and respond promptly and professionally to vendor, board member, and internal inquiries
• Partner with Community Association Managers to research and resolve invoice, payment, and accounts payable issues
• Monitor operating cash balances before releasing payments and promptly notifying the appropriate Community Association Manager of potential cash-flow concerns
• Maintain complete and organized electronic accounts payable records and assisting with other accounting duties as assigned
• Manage invoice processing, electronic payments, vendor records, and accounts payable inquiries
• Collaborate effectively with community managers, vendors and accounting colleagues

Requirements

What you bring

• High School diploma or GED and three years of experience
• Previous accounting experience, including hands‑on accounts payable responsibilities
• Strong attention to detail and a consistent commitment to accuracy
• Ability to organize and prioritize work for multiple entities while meeting recurring deadlines
• Professional written and verbal communication skills and a service‑oriented approach
• Sound judgment, problem solving skills, and the ability to elevate questions when appropriate
• Proficient with Microsoft Office, particularly Excel and Outlook; experience with electronic accounts payable systems in preferred
• Ability to work independently while contributing to a collaborative accounting team
• Experience with an HOA or property management company is a plus but not required
• Strong organizational skills, and communication skills (verbal and written)
• Ability to manage changing priorities in a deadline-driven environment.
• We are looking for a dependable, professional candidate who takes ownership of their work and contributes positively to a collaborative environment.

The primary location for this position is 12647 Alcosta Blvd. Suite 275 San Ramon, CA 94583.

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Our Story

Our Culture

Benefits and Perks

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