Hybrid Accounts Receivable Specialist – HOA Transitions

Action Property Management; Irvine (CA); Hybrid; USD 34,000 - 40,000; Full time

Benefits offered by this job

Comprehensive benefits package

Career growth opportunities

Paid time off & holidays

Job summary

Action Property Management is seeking an Accounts Receivable Associate focused on HOA Transition & Development at our Irvine, CA office. The hybrid role starts with an in-office training period and offers a compensation range of $25–$29 per hour DOE.

You will onboard new associations, manage owner listings, and ensure timely postings in our accounting system. Responsibilities include setting up associations, processing closings, preparing developer billing, handling escrow activities, and

Qualifications

• College degree in accounting or related field preferred, or 5+ years of related experience.
• 2+ years of accounting, accounts receivable, or cash posting experience preferred.
• Excellent data entry and record-keeping accuracy.
• Strong communication and organizational skills.

Responsibilities

• Set up new associations in accounting platform, including operating account bank codes, owner listing, recurring charges, and balance forwards.
• Deliver HOA transition, balance forwards, and homeowner setups in alignment with established timelines, maintaining an 85%+ on-time, first-pass accuracy rate and minimizing downstream corrections.
• Execute external ledger reviews and imports into CINC with accurate validation of balances, mappings, and opening positions to minimize post-import corrections and cleanup.
• Process escrow closings and ownership changes within required processing windows, coordinating with escrow, banking, and internal partners to prevent delays and escalations tied to incomplete or inaccurate information.
• Process all new phase closings and related setup in accounting platform.
• Act as point of contact for escrow closing documents and other escrow needs.
• Prepare and support developer billing activity in accordance with established schedules, ensuring billing is issued correctly the first time and discrepancies are identified and addressed prior to issuance.
• Process escrow checks and maintain accurate payment records.
• Enter miscellaneous charges, adjustments, and credits into accounting system.
• Research and resolve misapplied payments in a timely manner.
• Maintain clear, up-to-date documentation and visibility on in-progress transition and development work, proactively identifying risks or timing issues before deadlines are impacted.
• Communicate with banks, homeowners, and escrow companies to resolve check research items, including returned or misapplied payments.
• Collaborate with the Accounts Receivable team and other accounting staff to support month-end closing activities.
• Provide excellent internal and external customer service, responding to inquiries regarding payments and account balances.
• Other duties as assigned

Skills

Attention to detail

Written communication

Team collaboration

Education

Bachelor's degree in accounting or related field

5+ years accounting experience

Tools

Excel

Power BI

CINC

Job description

Action Property Management is seeking an Accounts Receivable Associate focused on HOA Transition & Development at our Irvine, CA office. The hybrid role starts with an in-office training period and offers a compensation range of $25–$29 per hour DOE.

You will onboard new associations, manage owner listings, and ensure timely postings in our accounting system. Responsibilities include setting up associations, processing closings, preparing developer billing, handling escrow activities, and