Accounts Payable Coordinator

RiseMe; Danville (VA); On-site; USD 45,000 - 68,000; Full time

Job summary

Infinity Global is seeking an Accounts Payable Coordinator to manage payables with precision and attention to detail. You will coordinate with vendors and internal teams to gather information, verify coding, and ensure timely payments in accordance with approval protocols.

The role demands strong accounting experience, excellent communication, and proficiency with Microsoft Office and ERP systems. It is a hands-on, deadline-driven position requiring confidentiality.

Qualifications

• Associate’s degree in Accounting or 3 years of corporate accounting experience.
• 3–5 years of general accounting experience.
• Expertise in invoicing processes and account reconciliations.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications, including PowerPoint, Excel, Outlook, and Word.

Responsibilities

• Calculates, posts business transactions, processes invoices, verifies financial data for use in maintaining accounts payable records.
• Investigates and settles problems associated with processing invoices.
• Reconciles accounts and vendor statements by identifying errors in postings or omissions.
• Codes invoices, vouchers, expense reports, etc., with correct codes to ensure proper entry into the financial system.
• Maintains copies of vouchers, invoices, or correspondence for files.
• Handles vendor correspondence via phone or email; researches and resolves inquiries concerning account status.
• Processes remittance information from checks, drafts, and wire transfers for invoices provided by vendors.

Skills

Attention to detail

Strong communication

Multitasking

Microsoft Office proficiency

Financial data analysis

Education

Associate’s degree in Accounting or 3 years of corporate accounting experience

Tools

Great Plains Dynamics

ERP software

Microsoft Excel

Microsoft Outlook

Job description

POSITION SUMMARY

The Accounts Payable Coordinator is responsible for the successful processing of all payables within the organization. This position will coordinate with vendors and parties within Infinity Global to gather information and ensure the accuracy of payments and coding. The AP Coordinator will adhere to authorization and approval protocols, and demonstrate a high level of accuracy and attention to detail in their work.

KEY RESPONSIBILITIES

• Calculates, posts business transactions, processes invoices, verifies financial data for use in maintaining accounts payable records, and provides other clerical support necessary to pay the obligations of the organization.
• Investigates and settles problems associated with processing invoices.
• Reconciles accounts and vendor statements by identifying errors in postings or omissions and corrects discrepancies.
• Codes invoices, vouchers, expense reports, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Maintains copies of vouchers, invoices, or correspondence necessary for files.
• Handles vendor correspondence via phone or email; receives, researches, and resolves internal and external inquiries concerning account status.
• Processes remittance information from checks, drafts, and wire transfers for invoices provided by vendors.

KEY ACCOUNTABILITIES

• Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up
• Ensure professional, accurate, and timely communication to complete tasks and resolve issues
• Analyze and problem-solve effectively and efficiently
• Work calmly and effectively in a deadline-driven environment
• Maintain a high level of confidentiality in all tasks

MINIMUM QUALIFICATIONS

• Associate’s degree in Accounting or 3 years of experience in corporate accounting
• 3-5 years of general accounting experience required
• Expertise in invoicing processes and account reconciliations
• Excellent written and verbal communication skills
• Ability to multitask/prioritize based on urgency
• Proficient in Microsoft Office applications, including PowerPoint, Excel, Outlook, and Word
• Preferred familiarity with Great Plains Dynamics or similar accounting software
• Knowledge of multi-currency transactions