Accounts Payable Coordinator

BotRocket Solutions; Indianapolis (IN); On-site; USD 55,000 - 68,000; Full time

Job summary

BotRocket Solutions in Indianapolis, IN is seeking an Accounts Payable Specialist to manage end-to-end invoice processing and payments. You will verify 3-way matching, process expenses, and maintain accurate records, collaborating with vendors and internal teams to resolve discrepancies.

The role emphasizes process improvement, attention to detail, and teamwork within a fast-paced finance department. Proficiency with SAP ERP and Concur is strongly preferred, along with solid MS Office skills.

Qualifications

• 3 years of Accounts Payable experience.
• Experience with SAP ERP and Concur Expense Management is strongly preferred.
• Proficiency with Microsoft Office products (Excel, Outlook, Word, PowerPoint).

Responsibilities

• Invoice Processing & Verification: Receive, review, and enter invoices into the accounting system accurately; perform 3-way matching against PO and proof of delivery. Ensure proper GL coding and approvals.
• Disbursements & Payment Execution: Prepare invoices and approved obligations for payment; process employee expenses and corporate card payments; maintain records.
• Vendor Management & Reconciliation: Monitor AP inbox, respond to inquiries, review vendor statements, assist with month-end close and audits.
• Process Improvement & Team Collaboration: Identify ways to improve accuracy, turn-around times, and AP workflows; share knowledge and participate in system enhancements.

Skills

MS Office

Education

Business degree

High School Diploma

Tools

SAP ERP

Concur Expense Management

Job description

Key Responsibilities:

• Invoice Processing & Verification: Receive, review, and enter invoices into the accounting system accurately.Compare invoices with purchase orders and proof of delivery/receipt prior to payment approval (3-way matching).Verify pricing, quantities, general ledger account coding, manager approvals, and supporting documentation.Identify missing or incorrect data and collaborate with suppliers, purchasing, receiving, and internal departments to resolve discrepancies.
• Disbursements & Payment Execution:Prepare invoices and approved financial obligations for payment within established company deadlines. Process approved employee expense reports and corporate card payments. Record payment activity, track payment runs and maintains up-to-date financial records. Review completed transactions, correct data-entry errors, and follow up on rejected or failed payment transmissions.
• Vendor Management & Reconciliation: Monitor the Accounts Payable inbox, delivering professional and timely responses to inquiries. Review vendor statements to investigate unpaid, duplicate, overdue, or improperly recorded line items. Assist with month-end account reconciliations and core financial closing activities. Support internal and external audit requests by providing accurate financial documentation and process walkthroughs.
• Process Improvement & Team Collaboration: Actively look for practical ways to enhance accuracy, organization, turnaround times, and overall AP workflows. Share system knowledge and offer guidance to team members. Participate in corporate projects, system enhancements, and special initiatives as assigned by management.

What We Are Looking For

• Education:High School Diploma is required. Degree in Business, with Accounting, Finance or Business majors preferred.
• Experience: 3 years of Accounts Payable is required.Demonstrated experience utilizing SAP ERP and Concur Expense Management systems to support finance and accounts payable operations strongly preferred.
• Preferred technical skills: Proficiency within Microsoft Office products (Excel, Outlook, Word, PowerPoint)
• Problem Solving and Innovation:Takes ownership in active learning, self-development, and aligns with company’s innovative roles. Embraces continuous improvement and identifies potential opportunities to reduce or eliminate operational waste.Understands internal processes and uses knowledge to influence potential solutions.