AP Coordinator

ARMADA Supply Chain Solutions; Wexford (Allegheny County); Hybrid; USD 42,000 - 62,000; Full time

Job summary

ARMADA Supply Chain Solutions is seeking an Accounts Payable Coordinator in a hybrid role. You will process high volumes of vendor invoices, ensure timely payments, and maintain strong vendor and internal stakeholder relationships.

The ideal candidate has 3+ years in accounts payable or 5+ years in an office setting, with a high attention to detail and ability to work collaboratively across teams.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 3+ years in accounts payable or 5+ years in a related office role.
• Experience processing PO and Non-PO invoices; vendor payments and reconciliations.
• Strong attention to detail and organizational skills; ability to work in a fast-paced environment.

Responsibilities

• Process and verify PO and Non-PO invoices for payment, ensuring accuracy and policy compliance.
• Manage invoice approval workflow and ensure timely payment processing.
• Collaborate with departments to resolve invoice discrepancies for accuracy.
• Maintain vendor records and respond to vendor inquiries.
• Support month-end and year-end close processes and assist with financial reports.

Skills

Accounts payable

Vendor management

Invoice processing

Attention to detail

Organizational skills

Education

Bachelor's degree in Accounting/Finance

Associate degree

Tools

PO/Non-PO invoicing

Job description

Summary

As an Accounts Payable Coordinator, you will play a critical role in managing the company's accounts payable processes. This includes being comfortable processing a high volume of vendor invoices, ensuring accurate and timely payments, and maintaining strong relationships with both external vendors and internal departments. The ideal candidate will be a proactive, detail-focused professional with experience in accounts payable and a passion for maintaining financial accuracy.

Summary

As an Accounts Payable Coordinator, you will play a critical role in managing the company's accounts payable processes. This includes being comfortable processing a high volume of vendor invoices, ensuring accurate and timely payments, and maintaining strong relationships with both external vendors and internal departments. The ideal candidate will be a proactive, detail-focused professional with experience in accounts payable and a passion for maintaining financial accuracy.

Job Responsibilities

• Process and verify PO and Non-PO related invoices for payment, ensuring accuracy and compliance with company policies and payment terms
• Manage the approval workflow for invoices and ensure timely payment processing
• Work cross-functionally with departments to resolve any invoice discrepancies to ensure accurate and timely payments.
• Process and maintain accurate and up-to-date records of Vendor Chargebacks
• Handle vendor inquiries and build strong relationships to resolve issues efficiently
• Oversee and manage the group inbox by monitoring, forwarding, and responding to emails as needed
• Assist with payment processing in accordance with the company’s policies and procedures
• Assist with month-end and year-end closing processes in accordance with company policy
• Assist in the preparation of financial reports and audits as needed
• Support the implementation of KPI’s, and other metrics to measure financial and operational performance
• Maintain SOP’s on all owned processes
• Perform account analysis and reconciliations
• Adhere to finance policies, procedures and internal controls
• Perform additional ad hoc duties as required by the finance team

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 3 years of experience in accounts payable or related financial role OR 5 years of business/office experience

Other Requirements

• Ability to work a hybrid schedule
• Ability to prioritize, multi-task, and manage in a fast-paced high volume environment
• Ability to work independently and as part of a team
• Excellent attention to detail and organizational skills
• Motivated with a strong desire to learn
• Open to new ideas, is change oriented, and constantly looking for ways to improve
• Problem solver, with the ability to collect, analyze, and present information in a concise, efficient, and understandable manner