Accounts Payable Coordinator

Infinity Global, Inc.; Danville (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

Infinity Global, Inc. is hiring an Accounts Payable Coordinator to ensure accurate processing of all payables. You will coordinate with vendors, adhere to approval protocols, and maintain detailed AP records with high accuracy.

Qualifications include an accounting background, 3–5 years of experience, and strong MS Office skills. Familiarity with Dynamics or similar software is a plus. This is a full-time on-site role in Virginia.

Qualifications

• Associate’s degree in Accounting or 3+ years in corporate accounting.
• 3–5 years of general accounting experience required.
• Expertise in invoicing and account reconciliations.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Excel, PowerPoint, Outlook, Word).
• Knowledge of multi-currency transactions.

Responsibilities

• Calculates, posts transactions, processes invoices, and maintains AP records.
• Investigates and resolves issues in invoice processing.
• Reconciles accounts and vendor statements, correcting discrepancies.
• Codes invoices with correct GL codes per procedures.
• Maintains vouchers, invoices, and correspondence for files.
• Handles vendor inquiries by phone or email and researches status.
• Processes remittance information for vendor invoices.

Skills

Written communication

Verbal communication

Multitasking

Microsoft Office

Problem solving

Attention to detail

Education

Associate’s degree in Accounting

Tools

Excel

PowerPoint

Outlook

Word

Great Plains Dynamics

Job description

POSITION SUMMARY

The Accounts Payable Coordinator is responsible for the successful processing of all payables within the organization. This position will coordinate with vendors and parties within Infinity Global to gather information and ensure the accuracy of payments and coding. The AP Coordinator will adhere to authorization and approval protocols, and demonstrate a high level of accuracy and attention to detail in their work.

KEY RESPONSIBILITIES

• Calculates, posts business transactions, processes invoices, verifies financial data for use in maintaining accounts payable records, and provides other clerical support necessary to pay the obligations of the organization.
• Investigates and settles problems associated with processing invoices.
• Reconciles accounts and vendor statements by identifying errors in postings or omissions and corrects discrepancies.
• Codes invoices, vouchers, expense reports, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Maintains copies of vouchers, invoices, or correspondence necessary for files.
• Handles vendor correspondence via phone or email; receives, researches, and resolves internal and external inquiries concerning account status.
• Processes remittance information from checks, drafts, and wire transfers for invoices provided by vendors.

KEY ACCOUNTABILITIES

• Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up
• Ensure professional, accurate, and timely communication to complete tasks and resolve issues
• Analyze and problem-solve effectively and efficiently
• Work calmly and effectively in a deadline-driven environmentMaintain a high level of confidentiality in all tasks

MINIMUM QUALIFICATIONS

• Associate’s degree in Accounting or 3 years of experience in corporate accounting
• 3-5 years of general accounting experience required
• Expertise in invoicing processes and account reconciliations
• Excellent written and verbal communication skills
• Ability to multitask/prioritize based on urgency
• Proficient in Microsoft Office applications, including PowerPoint, Excel, Outlook, and Word
• Preferred familiarity with Great Plains Dynamics or similar accounting software
• Knowledge of multi-currency transactions