Accounts Payable Coordinator

Betacom; Tampa (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

A financial services company in Florida is seeking an Accounts Payable Clerk to ensure accurate and timely payment of company bills. Key responsibilities include verifying and processing invoices, maintaining vendor files, and reconciling accounts payable transactions. The ideal candidate will have experience in accounting, strong communication skills, and proficiency in Microsoft Office. This position requires attention to detail and the ability to multitask effectively in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Associate degree highly desirable or equivalent work experience.
• 1-3 years of previous accounting experience required.
• Excellent communication skills in writing and speech.

Responsibilities

• Review and verify invoices.
• Sort, code, and match invoices with purchase orders.
• Reconcile accounts payable transactions with vendor statements.
• Research and resolve invoice discrepancies.

Skills

General math skills

Knowledge of basic accounting concepts

Advanced computer skills

Professional communication

Teamwork

Attention to detail

Organizational skills

Ability to multitask

Education

High school diploma or GED

Associate degree or equivalent work experience

1-3 years experience in accounts payable

Tools

Microsoft Office

Sage 300 accounting system

Job description

OVERVIEW

This position ensures company bills are paid accurately and timely, correct data is maintained for reporting. Files are kept updated. Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review and verify invoices.
• Sort, code, and match invoices with purchase orders.
• Enter and upload invoices into Accounts Payable Tracking system.
• Set invoices and check requests up for payment.
• Post transactions to accounting system.
• Reconcile accounts payable transactions with vendor monthly statements.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files, correspond with vendors and respond to inquiries.
• Assist with month end closing.
• Provide supporting documentation as requested.

KNOWLEDGE, SKILLS AND ABILITIES

• General math skills.
• Knowledge of basic accounting concepts.
• Knowledge of advanced computer skills.
• Skill in courteous and professional phone communication.
• Skill in professional written and oral communication.
• Ability to communicate with co-workers and various business contacts in a courteous and professional manner.
• Team worker.
• Ability to handle multiple tasks in a fast paced, deadline driven environment.
• Effectively communicate with people in potentially stressful situations.
• Ability to consistently meet daily, weekly and monthly deadlines.
• Ability to prioritize and multitask effectively.
• Ability to preserve confidential and sensitive information.

QUALIFICATIONS

• High school diploma or GED.
• Associate degree highly desirable or the equivalent work experience.
• 1-3 years’ previous experience in accounts payable and/or general accounting.
• Excellent communication skills, both written and verbal.
• Attention to detail.
• Strong organizational skills.
• Ability to handle multiple tasks in a fast paced, deadline driven environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in accounting system. Experience in Sage 300 system is preferred.

PHYSICAL DEMANDS

• The employee must regularly work at a desktop or laptop computer. Typing and vision will be used constantly.

WORK ENVIRONMENT

• The noise level in the work environment is usually minimal.