Accounts Payable Assistant

Gulf Crane Services Inc; Covington (LA); On-site; USD 38,000 - 54,000; Full time

Job summary

Gulf Crane Services Inc is seeking a General Accounting Clerical Assistant to support Accounts Payable and other clerical duties within the Accounting Department. The role involves handling calls, emails, invoice processing, and filing on a routine basis.

The position focuses on clerical tasks such as matching invoices to PO/PS/sales orders, mail handling, and assisting with special projects, with regular duties including inventory counts and weekly filing of paid invoices.

Qualifications

• Experience in general accounting clerical tasks and data entry.

Responsibilities

• Answering telephones and directing calls, providing caller assistance.
• Screening emails daily to extract new invoices and route priority messages.
• Respond to emails with a generic acknowledgement within 24 hours of receipt.
• Match invoices with purchase orders, packing slips, and sales orders.
• Scan daily mail and packing slips.
• Enter invoices when requested by team.
• Assist with special projects as needed.
• Weekly filing of paid invoices.
• Extract invoices from emails daily.
• Clerical assignments for job folders.
• Clerical assistance for inventory counts.

Job description

Job Description

General Accounting Clerical Work: Which can include the following.

Main: Clerical work assistant primarily for Accounts Payable and other clerical tasks of the Accounting Department.

Which mainly includes but not limited to:

• Answering telephones and directing calls and/or providing assistance to the caller
• Checking emails daily in order to extract new invoices and also to screen for and direct priority messages to Kara
• Respond to emails with a generic acknowledgement reply within 24 hours of receipt
• Matching - invoices, po's, ps, and sales orders
• Scanning daily mail and packing slips
• Entering invoices when requested
• Assisting as needed with special projects
• Weekly filing of paid invoices
• Extracting invoices from Patrick Fabs emails daily
• Clerical assignments for job folders.
• Clerical assistance for inventory counts.