Accounts Payable Assistant

Gulf Crane Services, INC; Covington (LA); On-site; USD 30,000 - 40,000; Full time

Job summary

Gulf Crane Services, INC in Covington, LA is seeking an Accounting Clerk to provide general clerical support for the Accounts Payable and related accounting tasks. The role focuses on keeping AP processes organized and ensuring timely handling of invoices and correspondence.

You will answer phones, manage email inboxes, perform invoice matching, scan documents, and assist with special projects and inventory counts.

Qualifications

• Clerical experience in an accounting department.
• Ability to process invoices and match docs.
• Strong organizational skills and attention to detail.

Responsibilities

• Answer telephones and direct calls or assist callers.
• Check emails daily to extract new invoices and screen for priority messages.
• Respond to emails with a generic acknowledgement within 24 hours.
• Match invoices, purchase orders, packing slips, and sales orders.
• Scan daily mail and packing slips.
• Enter invoices when requested.
• Assist with special projects as needed.
• Weekly filing of paid invoices.
• Extract invoices from Patrick Fabs emails daily.
• Clerical assignments for job folders.
• Clerical assistance for inventory counts.

Skills

Clerical skills

Accounts Payable support

Telephone handling

Job description

Job Description:

General Accounting Clerical Work: Which can include the following.

Main: Clerical work assistant primarily for Accounts Payable and other clerical tasks of the Accounting Department.

Which mainly includes but not limited to:

• 1.Answering telephones and directing calls and/or providing assistance to the caller


• 2.Checking emails daily in order to extract new invoices and also to screen for and direct priority messages to Kara


• 3.Respond to emails with a generic acknowledgement reply within 24 hours of receipt


• 4.Matching - invoices, po's, ps, and sales orders


• 5.Scanning daily mail and packing slips


• 6.Entering invoices when requested


• 7.Assisting as needed with special projects


• 8.Weekly filing of paid invoices


• 9.Extracting invoices from Patrick Fabs emails daily


• 10. Clerical assignments for job folders.


• 11. Clerical assistance for inventory counts.