Accounts Payable Clerk

Comfort Systems USA Southwest; Chandler (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Comfort Systems USA Southwest is seeking an Accounts Payable Clerk responsible for processing and entering documentation to pay vendors accurately and on time. The role involves reviewing vendor statements, resolving issues, and supporting monthly and quarterly financial reporting.

The position requires strong organizational skills, attention to detail, and proficiency with COINS and standard office software.

Qualifications

• Two or more years of related accounting experience.
• Basic understanding of general office procedures and record keeping functions.
• Knowledge of related computer applications.

Responsibilities

• Process and enter all required documentation to pay vendors in a timely and accurate manner.
• Review vendor statements and work with vendors to resolve outstanding issues.
• Assist with company check runs.
• Assist with monthly and quarterly corporate reporting requirements.
• Scan and attach all required documentation into COINS.
• Maintain filing system for invoices awaiting approval and payment.
• Communicate with controller about vendor complaints and needs that require additional assistance.
• Meet all cut-off and closing deadlines; overtime as required.

Skills

Accounts Payable

Vendor relations

Data entry

Time management

Tools

COINS

Excel

Job description

The Accounts Payable Clerk processes incoming company invoices.

Primary responsibilities include:

• Contribute to enhancing the company's reputation and success through delivering excellence in external and internal customer service.
• Internal Relationships: Build and maintain rapport and positive working relationships with field and office personnel to resolve problems, exploit opportunities and maximize profits.
• Process and enter all required documentation to pay vendors in a timely and accurate manner.
• Scan and attach all required documentation into COINS.
• Review vendor statements and work with vendors to resolve outstanding issues.
• File and maintain the filing system for invoices awaiting approval and awaiting payment.
• Assist with the company check runs.
• Assist with monthly and quarterly corporate reporting requirements.
• Communicate with controller about any vendor complaints and needs that require additional assistance.
• Meet all company requirements for cut-off and closing deadlines. Communicate such to others as required.
• Work overtime as required and pre-approved to make weekly deadlines.

Maintain work environment in a clean, professional, and orderly condition.

Special Assignments: Provide support for any special assignments assigned by your supervisor that may or may not become part of this position's primary responsibilities.

Required Knowledge: Basic understanding of general office procedures and record keeping functions, Knowledge of related computer applications.

Experience: Two or more years of related accounting experience.

• Well organized, accurate, and attentive to detail. Excellent communication and public relation abilities. Strong typing and computer application skills. Ability to generally assist and support others.
• Physical Demands: Sedentary work most of the time.
• Working Conditions: No hazardous or significantly unpleasant conditions such as in a typical office.
• Reasoning Ability: Ability to apply common sense to carry out detailed but simple instructions and to deal with problems involving a few variables.
• The incumbent shall work well under pressure; meet multiple and sometimes competing deadlines. The incumbent shall at all times demonstrate cooperative behavior with colleagues and supervisors.