Accounting Support Associate

Bay Ltd.; Corpus Christi (TX); On-site; USD 21,000 - 32,000; Full time

Job summary

Bay Ltd. in Corpus Christi, TX is seeking an Accounting Support Associate to help prepare, manage, and scan accounting records for retention in the company’s imaging system. The role collaborates with accounts payable and billing to support day-to-day accounting tasks.

You will maintain accurate files, perform regular self-audits, input data with precision, and assist front desk duties as needed while upholding confidentiality and safety procedures.

Qualifications

• High School Diploma or GED required.
• 1–2 years of office experience preferred.
• Ability to handle confidential information and maintain accuracy.

Responsibilities

• Review, scan, and index documents in the imaging system with due diligence.
• Audit records for accuracy and compliance with company policies.
• Scan, verify and upload documents into database system.
• Perform self-audits for missing documentation on a schedule.
• Ensure legible scanned documents input into the imaging system for compliance.
• Oversee and perform document shredding in a safe, efficient manner.
• Provide administrative support to department and front desk operations as needed.
• Maintain positive working relationships and communicate effectively with team.

Skills

Customer service

Time management

Attention to detail

Communication skills

Teamwork

Data entry

Education

High School Diploma or GED

Tools

MS Office

Imaging systems

Data entry software

Job description

JOB SUMMARY

The Accounting Support Associate will be responsible for preparing, managing and scanning accounting records for document retention into the company’s document imaging system. The position will work closely with accounts payable and billing to assist in the day-to-day functions of accounting.

ESSENTIAL FUNCTIONS

• Review, scan, and index documents in the imaging system with due diligence.
• Audit records for accuracy and compliance with company policies.
• Scan, verify and upload documents into database system.
• Perform self-audits for missing documentation on a scheduled basis as per department guidelines.
• Ensure clear and legible scanned documents are input into the imaging system to maintain records’ compliance.
• Oversee and perform document shredding in a safe, efficient, and timely manner.
• Exercise discretion and independent judgement when handling company and department day to day operation.
• Provide administrative support to the department and front desk operations as needed, including answering and directing incoming calls, greeting visitors, and routing them to the appropriate personnel or departments.
• Maintain positive working relationships by communicating effectively, collaborating with others, and contributing to a team-oriented work environment.
• Demonstrate strong interpersonal and communication skills while interacting professionally with employees and customers.
• Ensure compliance with all safety procedures and policies (including clients’) while promoting the Company’s safety culture.
• Performs other duties as requested, directed, or assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• High School Diploma or GED required
• Minimum 1-2 years of office experience

SKILLS / KEY COMPETENCIES

• Commitment to excellent customer service, well organized, and demonstrates accuracy and thoroughness.
• Able to work with a diverse team environment.
• Ability to maintain the highly confidential nature of Accounting Department work.
• Ability to communicate effectively, both verbal and written with customers, vendors, and employees at all levels.
• Excellent time-management skills, self-motivated, organized, and attentive to detail.
• Proficient with data entry software and systems.
• Ability to use office, copy & scan equipment.
• Ability to complete work with a high degree of accuracy and attention to detail
• Proficient in MS Office, including Excel, Word, and Outlook preferred.
• Must possess a valid, unexpired driver’s license, maintain personal auto insurance, and successfully pass a standard pre-employment background check.

PHYSICAL REQUIREMENTS

• Will work in an office setting.
• Moving about to accomplish tasks or moving from one worksite to another.
• Ability to operate a computer and other office productivity.
• Constantly perform repeating motions that may include feet, leg, wrists, hands and/or fingers
• Frequently communicate with other members of the team. Must be able to exchange accurate information in a clear manner.
• Work that includes moving and/or lifting objects up to 25 pounds.

Bay Ltd. is an Equal Opportunity Employer