Scanning Associate

Phillips 66; Honolulu (HI); On-site; USD 23,419 - 31,684; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Phillips 66 is seeking an in-person Records Clerk in Honolulu, HI to manage mail, scanning, and document processing. You will sort mail, prepare documents for scanning, and ensure accuracy across multiple systems in a fast-paced environment.

Responsibilities include batch creation, data corrections, and assisting imaging intake windows while delivering reliable support to internal customers. Requires a HS diploma and strong communication skills.

Qualifications

• HS diploma required.
• Excellent written and verbal communication skills required.
• Must be customer focused and display a professional demeanor.
• Strong computer skills: Microsoft Office / Outlook.
• Ability to work in multiple systems and windows simultaneously.
• Very detail oriented and reliable with good attendance.
• Flexible and able to work independently or in a team.
• Able to work in a fast-paced environment.

Responsibilities

• Open and sort mail from multiple vendors.
• Identify transactional vs non-transactional documents for scanning.
• Prepare documents for scanning into the workflow system.
• Ensure documents are in correct order; insert admin sheets as needed.
• Create batch cover sheets and scan documents into the workflow.
• File and maintain documents per client storage requirements.
• Process and return live checks via remote deposit.
• Review electronic documents for accuracy and completeness.
• Compare scanned images to templates and correct data as needed.
• Support the imaging intake window and assist internal customers.

Skills

Excellent written and verbal comms

Customer focused

Very detail oriented

Self-motivated

Work in fast-paced environment

Reliable / good attendance

Flexible

Independent & team worker

Education

HS diploma

Tools

Microsoft Office / Outlook

Job description

Full job description

Responsibilities

• Knowledge of Records document, Scanning, Mailroom, and Reprographic.
• Open and sort mail received from multiple mail delivery vendors.
• Identify transactional VS non-transactional documents and prepare them for scanning into the workflow system.
• Ensure documents are in the correct order.
• Insert admin sheets as needed.
• Create batch cover sheets.
• Use desktop scanner to scan documents into workflow.
• File and maintain documents according to client's secure storage requirements.
• Process proof documents to be returned to the customer (original documents such as birth/death/marriage certificates, passports etc).
• Purge documents that have aged out of the storage date.
• Process live checks via a remote deposit process.
• Monitor a 're-scan' queue.
• Support the imaging intake window.
• Internal customers bring documents to the imaging department for processing.
• Review electronic documents for accuracy and completeness.
• Compare scanned images to bot populated templates.
• Add/delete/correct data that is inaccurate or incomplete.
• Conduct research as needed to ensure that document is posted to the correct customer and is routed to the correct business unit.
• Identify and apply the correct work productivity identifier to the document.

Qualifications

• Must have a HS diploma.
• Excellent written and verbal communication skills.
• Must be customer focused and display a professional demeanor.
• Strong computer skills: Microsoft Office / Outlook.
• Ability to work in multiple systems and windows simultaneously.
• Very detail oriented.
• Self-motivated.
• Able to work in a fast-paced environment.
• Reliable - good attendance.
• Flexible.
• Able to work both independently and within a team.

Job Type

Full-time

Pay

$20.00 per hour

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule

8 hour shift

Monday to Friday

Work Location

In person