Energetic Full Time Scanner/Administrative Assistant

CASKEY MANDELL KARP & BLOCK LL; Los Angeles (CA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Company parties

Free food & snacks

Health insurance

Paid time off

Vision insurance

Job summary

CASKEY MANDELL KARP & BLOCK LL seeks a detail-oriented administrative assistant to support our busy office. Responsibilities include greeting visitors, handling calls, drafting documents, and coordinating with clients and vendors. The role requires multitasking ability, independence, and reliable transportation for errands.

Applicants should be proficient with Excel, Outlook, and Word, and be prepared for overtime during tax season. Prior public accounting exposure is a plus but not required.

Qualifications

• Must be resourceful, able to multitask, and able to work relatively independently to fulfill assigned duties and achieve goals.
• Must be able to lift 50 lbs, such as boxes of files for storage and processing.
• Experience in a public accounting office is a plus, but not required.

Responsibilities

• Greet visitors and assist office guests.
• Answer and transfer calls using a multi-line phone system.
• Draft and review various correspondence/documents to clients, legal, banks, brokerage and Government Entities.
• Corresponds directly with clients and vendors.
• Maintain the cleanliness and professional appearance of the firm.
• Maintain, researched and updated internal databases using Word and Excel.
• Assist others as needed with various tasks.
• Must be able to multitask and work independently to fulfill duties and achieve goals.

Skills

Interpersonal skills

Communication

Teamwork

Multitasking

Office software

Education

None

Tools

Excel

Outlook

Word

Job description

Benefits:

• 401(k)
• Bonus based on performance
• Company parties
• Free food & snacks
• Health insurance
• Paid time off
• Vision insurance

We spend so much of our life at work, it should be a place where we are happy! We believe in the phrase, “service with a smile” and practice this on a daily basis.

Our growing Firm is looking for an energetic individual to help our busy office staff. If you are a driven individual, up for a challenge and seeking a company you can grow with and meet or can achieve the qualifications below,

Looking for a detail-oriented person to scan documents, data entry for office files, light filing and errand running. May be asked to help with various office tasks such as cleaning various office areas, organizing and restocking supplies.

Reliable transportation is a must for running errands such as post office drop off or delivery of office documents.

Assist Administrative Team with the following Tasks:

• Greet visitors and assist office guests.
• Answer and transfer calls using a multi-line phone system.
• Draft and review various correspondence/documents to clients, legal, banks, brokerage and Government Entities
• Corresponds directly with clients and vendors
• Excellent interpersonal, communication, and teamwork skills.
• Send and receive documents and packages using USPS, FedEx, Courier, etc.
• Manage supply ordering and various office needs
• Maintain the cleanliness and professional appearance of the firm
• Maintained, researched and updated internal databases using Word and Excel
• Assist others as needed with various tasks
• Must be resourceful, able to multitask, and able to work relatively independently to fulfill assigned duties and achieve goals.
• Must be able to efficiently use common office software including Excel, Outlook, Word
• Must be able to lift 50 Lbs, ie. boxes of files to and from our storage for processing
• This position will require some overtime and weekend work will be during tax season
• Must have a good sense of humor
• Experience in a public accounting office is a plus, but not required