Accounting / Payroll Assistant - Baton Rouge, LA

Colonial Group; Baton Rouge (LA); Hybrid; USD 42,000 - 52,000; Full time

Job summary

PSC Group is seeking a self-motivated Accounting / Payroll Assistant to join our corporate office in Baton Rouge, LA. The role supports Payroll, AR, and AP teams, handling data entry, document management, and correspondence to ensure timely processing.

A hybrid schedule allows remote work two days per week. Key duties include managing payroll data, vendor communications, and coordinating with HR to maintain accurate employee records, while upholding confidentiality and accuracy in a fast-paced

Qualifications

• Proficient in MS Office (Outlook, Excel, Word).
• Excellent customer service, time management & organizational skills.
• Strong attention to detail and communication skills.
• Ability to multitask in a fast-paced environment and meet deadlines.

Responsibilities

• Monitors shared e-mail accounts for Payroll, AR, and AP and distributes information to the appropriate personnel.
• Performs general administrative duties, such as data entry, document management, and correspondence.
• Provides administrative assistance to the Payroll, AR, and AP departments.
• Payroll related data entry and employee information processing.
• Responds to payroll data requests and handles wage garnishments as needed.
• Coordinates with HR to ensure correct employee data and confidentiality.

Skills

Customer service

Time management

Organizational skills

Communication skills

Attention to detail

Multitasking

Confidentiality

Tools

Outlook

Excel

Word

Job description

Accounting / Payroll Assistant

Baton Rouge, LA

PSC Group is now hiring a self-motivated Accounting / Payroll Assistant to join our corporate office in Baton Rouge, LA! The Accounting / Payroll Assistant will work with the Payroll, Accounts Receivable, and Accounts Payable teams providing excellent customer service while meeting deadlines in a fast-paced growing company.

Work Schedule: Monday - Friday (7:30 AM - 4:30 PM / 8:00 AM - 5:00 PM / 8:30 AM - 5:30 PM). Hybrid work schedule (flexibility to work remotely 2 days per week)

Job Duties & Responsibilities

• Monitors shared e-mail accounts for Payroll, AR, & AP and distributes information to the appropriate personnel.
• Performs general administrative duties, such as data entry, document management, and correspondence.
• Provides administrative assistance to the Payroll, AR, & AP departments.
• Payroll
• Provides information and answers employee questions about payroll related matters.
• Enters direct deposit and employee tax withholding information.
• Handles wage garnishments by responding to interrogatories, loading information to the Dayforce site, and fielding calls from employees and agencies.
• Responds to third party requests for payroll data.
• Coordinates with the HR department to ensure correct employee data.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Accounts Receivable
• Communicate with new customers to have PSC forms completed and obtain necessary documentation.
• Completes vendor forms for customers, provide requested documentation, and verbally verify banking information.
• Conduct credit checks on potential new customers.
• Monitor credit for current customers and report negative changes to leadership.
• Accounts Payable
• Receive/pull invoices from vendors via email and websites and distribute to processing system.
• Communicate with vendors and internal stakeholders to address payment inquiries.
• Process vendor invoices and check requests for payment by coding expenses to accounts and cost centers by analyzing invoices, entering, and routing for approval as needed.
• Reconcile vendor statements
• Verbally confirms all electronic payment information for vendors.
• Performs other related administrative and accounting tasks as needed.

Job Qualifications:

• Proficient in MS Office (Outlook, Excel, and Word)
• Excellent customer service, time management & organizational skills
• Strong attention to detail
• Excellent written and verbal communication skills
• Ability to multitask in a fast-paced environment and meet deadlines on a consistent basis.
• Professional demeanor and ability to maintain a high level of confidentiality
• 18 years or older and legally able to work in the U.S.
• Stable work history with good references from past employers
• Pass a drug screen, physical, and background check