Accounting / Payroll Assistant - Baton Rouge, LA

Petroleum Service Corporation; Baton Rouge (LA); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance options

Life insurance

401(k) matching

Vacation and holidays

Bonuses

Training programs

On-Demand Pay

Job summary

Petroleum Service Corporation in Baton Rouge, LA is seeking an Accounting/Payroll Assistant to support Payroll, AR, and AP teams. The role offers a hybrid schedule with options to work remotely two days per week and requires strong data entry, confidentiality, and customer service skills.

You will assist with payroll processing, wage withholding, vendor communications, and credit checks while ensuring timely, compliant operations in a growing company.

Qualifications

• Proficient in MS Office (Outlook, Excel, Word).
• Excellent customer service, time management & organizational skills.
• Strong attention to detail and communication skills.
• Ability to multitask in a fast-paced environment and meet deadlines.
• Professional demeanor and ability to maintain confidentiality.
• 18 years or older and legally able to work in the U.S.

Responsibilities

• Monitors shared e-mail accounts for Payroll, AR, & AP and distributes information to the appropriate personnel.
• Performs general administrative duties, such as data entry, document management, and correspondence.
• Provides administrative assistance to the Payroll, AR, & AP departments.
• Payroll: enters direct deposit and employee tax withholding information; handles wage garnishments; responds to third party requests for payroll data; coordinates with HR to ensure correct employee data; maintains confidentiality.
• Accounts Receivable: communicates with new customers, completes vendor forms, verifies banking information, conducts credit checks, monitors credit changes.
• Accounts Payable: receives invoices, communicates with vendors, processes invoices and payment requests, reconciles statements, confirms payment information.

Skills

MS Office

Customer service

Time management

Attention to detail

Communication

Multitasking

Confidentiality

Organizational skills

Tools

Dayforce

Job description

Accounting / Payroll Assistant

Baton Rouge, LA

PSC Group is now hiring a self‑motivated Accounting / Payroll Assistant to join our corporate office in Baton Rouge, LA! The Accounting / Payroll Assistant will work with the Payroll, Accounts Receivable, and Accounts Payable teams providing excellent customer service while meeting deadlines in a fast‑paced growing company.

Work Schedule: Monday - Friday (7:30 AM - 4:30 PM / 8:00 AM - 5:00 PM / 8:30 AM - 5:30 PM). Hybrid work schedule (flexibility to work remotely 2 days per week)

Job Duties & Responsibilities

• Monitors shared e‑mail accounts for Payroll, AR, & AP and distributes information to the appropriate personnel.
• Performs general administrative duties, such as data entry, document management, and correspondence.
• Provides administrative assistance to the Payroll, AR, & AP departments.
• Payroll
  • Provides information and answers employee questions about payroll related matters.
  • Enters direct deposit and employee tax withholding information.
  • Handles wage garnishments by responding to interrogatories, loading information to the Dayforce site, and fielding calls from employees and agencies.
  • Responds to third party requests for payroll data.
  • Coordinates with the HR department to ensure correct employee data.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
• Accounts Receivable
  • Communicate with new customers to have PSC forms completed and obtain necessary documentation.
  • Completes vendor forms for customers, provide requested documentation, and verbally verify banking information.
  • Conduct credit checks on potential new customers.
  • Monitor credit for current customers and report negative changes to leadership.
• Accounts Payable
  • Receive/pull invoices from vendors via email and websites and distribute to processing system.
  • Communicate with vendors and internal stakeholders to address payment inquiries.
  • Process vendor invoices and check requests for payment by coding expenses to accounts and cost centers by analyzing invoices, entering, and routing for approval as needed.
  • Reconcile vendor statements.
  • Verbally confirms all electronic payment information for vendors.
  • Performs other related administrative and accounting tasks as needed.

Job Qualifications:

• Proficient in MS Office (Outlook, Excel, and Word)
• Excellent customer service, time management & organizational skills
• Strong attention to detail
• Excellent written and verbal communication skills
• Ability to multitask in a fast‑paced environment and meet deadlines on a consistent basis.
• Professional demeanor and ability to maintain a high level of confidentiality
• 18 years or older and legally able to work in the U.S.
• Stable work history with good references from past employers
• Pass a drug screen, physical, and background check

Work Schedule:

Monday - Friday (Occasional weekend and travel requirements)

Why join the PSC team?

• Since 1952, PSC Group has had a strong reputation for quality service, safety, environmental protection, and taking care of our employees.
• We are a leader in product handling and site logistics for refineries, chemical producers, and marine transportation providers.
• The work we do makes a huge impact in our nation's economy. Check out our videos at PSC Group - Career Videos to learn more.
• Check out our online newsletter "The Connection" which contains articles about our work groups, recognition events, and achievements of our employees and their family members at PSC Group - Newsletter.
• Our Core Values serve as the foundation for all we do-how we conduct our business, serve our customers, and treat members of our PSC family. Learn more at PSC Group - Core Values.

Employee Benefits:

• Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
• Company‑paid life, short‑term, and long‑term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Vacation, sick leave, and holiday benefits (varies by work group)
• Incentives, discounts, and bonuses
• Industry‑leading training and development programs
• On‑Demand Pay, giving you early access to earned wages and more financial flexibility.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The above job description does not reflect all essential job functions or physical requirements.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

PSC Group, formerly known as Petroleum Service Corporation, is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.