Accounting Manager / Executive Assistant

BCA IT, Inc.; Miami (FL); On-site; USD 65,000 - 93,000; Full time

Job summary

BCA IT, Inc. is seeking a detail‑oriented Accounting Manager / Executive Assistant to oversee day‑to‑day accounting operations and provide administrative support to company leadership at our Doral, Florida location.

This role combines bookkeeping, financial reporting, payroll coordination, and executive coordination to help a growing IT services business run smoothly and efficiently. Key responsibilities include managing AP/AR, bank reconciliations, general ledger, monthly statements, invoicing,

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field.
• 4–7 years of accounting, bookkeeping, or finance experience.
• Experience supporting executives or owners is a plus.
• Experience in IT services or tech-related business is a plus.

Responsibilities

• Oversee daily accounting activities including accounts payable, accounts receivable, bank reconciliations, and the general ledger.
• Prepare monthly financial statements and management reports.
• Reconcile balance sheet accounts and ensure accurate record-keeping.
• Manage payroll entries and maintain organized financial documentation.
• Review service agreements, validate billing, reconcile time entries, and ensure accurate invoicing.
• Assist in maintaining accurate recurring billing and client account records.
• Provide day-to-day administrative support to company leadership.
• Coordinate projects and internal communications to keep priorities on schedule.

Skills

GAAP fundamentals

Microsoft Excel

Communication

Time management

Confidentiality

Education

Bachelor’s degree in Accounting, Finance, Business, or related field

Tools

Accounting software

Payroll software

Job description

We’re looking for a detail-oriented and dependable Accounting Manager / Executive Assistant to help manage our day-to-day accounting operations while providing administrative support to company leadership. This role focuses on accurate bookkeeping, clean financial reporting, executive coordination, and improving the systems and processes that keep our organization running smoothly. If you enjoy working with numbers, staying organized, solving problems, and helping a growing business operate efficiently, this is a great opportunity to grow with a strong, fast-moving team.

About the Role:

Financial Operations & Reporting

• Oversee daily accounting activities including accounts payable, accounts receivable, bank reconciliations, and the general ledger
• Prepare monthly financial statements and management reports
• Reconcile balance sheet accounts and ensure accurate record-keeping
• Manage payroll entries and maintain organized financial documentation
• Review service agreements, validate billing, reconcile time entries, and ensure accurate invoicing
• Assist in maintaining accurate recurring billing and client account records
• Prepare financial reports, spreadsheets, and management summaries as needed

Executive & Administrative Support

• Provide day-to-day administrative support to company leadership
• Track action items, follow up on outstanding tasks, and help keep priorities on schedule
• Coordinate with internal teams to ensure projects and administrative tasks are completed on time
• Assist with client, vendor, and internal communications as needed
• Help organize company documentation, recurring reminders, and operational processes
• Support general administrative and operational needs as assigned

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• 4-7 years of accounting, bookkeeping, finance, or similar experience
• Experience supporting business owners or executives is a plus
• Experience in an IT services, technology, or service-based business is a plus

Required Skills

• Strong understanding of bookkeeping, reconciliations, and GAAP fundamentals
• Experience with accounting, billing, or business management software, with the ability to quickly learn new systems
• Proficient in Microsoft Excel, Outlook, and Microsoft 365
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and work independently
• Comfortable handling confidential information professionally
• Excellent written and verbal communication skills
• Proactive, dependable, and committed to following through on tasks

Work Location

Onsite in Doral, Florida

Schedule

• Full-time
• Monday through Friday, 8:30 AM to 5:00 PM EST