Office Manager - Finance/Accounting Administration

Closet Factory; Bethel (CT); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) retirement plan

Wellness program

Remote work flexibility

Job summary

Closet Factory is seeking an organized Office Manager to oversee accounting, invoicing, payroll, and general administration in a fast-paced operation in Bethel, CT. This role sits at the center of our business and requires precision, strong spreadsheet skills, and reliable cross-functional coordination across sales, operations, and service teams.

You will handle billing cycles, account reconciliations, vendor payments, and institutional records while maintaining clear internal processes and

Qualifications

• Experience managing invoicing, payroll, and AP/AR processes.
• Strong spreadsheet abilities with data auditing.
• CRM and operational systems experience; Salesforce a plus.

Responsibilities

• Manage invoicing, billing cycles, and collections across all projects
• Oversee payroll processing and vendor payables
• Coordinate office operations across sales, operations, and service teams
• Support installer scheduling and internal communication

Skills

Spreadsheet proficiency

Accounting basics

Salesforce CRM

Prioritization

Organization skills

Reliability

Tools

Excel

Salesforce

Job description

Role Overview

We are seeking a highly organized, detail-oriented Office Manager to oversee core administrative, accounting, and billing functions within a growing, execution-focused operation. The role is intended to be filled before year-end 2026.

This role sits at the center of the business and is critical to maintaining financial accuracy, administrative and operational flow, and internal accountability. The right candidate will bring strong spreadsheet proficiency, a solid accounting foundation, and the ability to manage multiple priorities with precision and reliability.

Key Responsibilities

Accounting & Billing

• Manage invoicing, billing cycles, and collections across all projects
• Ensure accuracy and timeliness of all financial records and transactions
• Reconcile accounts, track receivables, and maintain clean financial reporting
• Process client payments and coordinate with financing partners

Payroll & Payments

• Oversee payroll processing (bi-weekly), ensuring accuracy and compliance
• Manage vendor invoicing and accounts payable workflows
• Maintain organized records of all payroll and payment activity

Office Operations

• Serve as a central coordination point across sales, operations, and service teams
• Maintain administrative systems, documentation, and internal processes
• Support installer scheduling, communication, and overall office workflow as needed

Qualifications

• Strong proficiency in spreadsheets (Excel or Google Sheets), including the ability to build, manage, and audit structured data
• Solid accounting background (e.g., bookkeeping, AP/AR, payroll, or similar)
• Experience working within CRM and operational systems; Salesforce experience is a plus
• Demonstrated ability to manage multiple priorities with high attention to detail
• Strong organizational and communication skills
• High level of reliability and follow-through

What We’re Looking For

• Detail-oriented and process-driven
• Comfortable operating in a fast-paced, hands-on environment
• Proactive communicator who surfaces issues early and clearly
• Takes ownership of outcomes, not just tasks

Compensation

• Competitive salary based on experience
• Performance-based incentives aligned with accuracy and execution

Benefits

• Comprehensive health, dental, and vision coverage
• 401(k) retirement plan
• Company-supported wellness program
• Selective flexibility for remote work, based on role needs and performance