Accounting Assistant

Crawford Thomas Recruiting; Chicago (IL); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) after 1 year

Paid Time Off

Paid holidays

Professional development opportunities

Job summary

Crawford Thomas Recruiting is seeking an Accounting Assistant in Chicago to support daily accounting operations and administration. The role blends bookkeeping with project billing, vendor management, and financial reporting in a collaborative, fast-paced environment.

The ideal candidate has experience with QuickBooks and strong Excel skills, to help maintain accurate financial records while supporting multiple areas of the business. This is a hands-on, growth-focused position.

Qualifications

• 2+ years of accounting or bookkeeping experience preferred.
• Experience with QuickBooks or similar accounting software.
• Strong Microsoft Excel skills and financial reporting.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and multitasking abilities.
• Detail-oriented with high accuracy.
• Excellent written and verbal communication skills.
• Degree or equivalent in Accounting/Finance/Business preferred.

Responsibilities

• Enter daily receipts, deposits, and card transactions into QuickBooks.
• Prepare client invoices, service agreements, and project billing.
• Process customer payments, bank deposits, and vendor invoices.
• Assist with bank and credit card reconciliations.
• Support month-end and year-end accounting processes.
• Prepare financial and billing reports and budgets.
• Review timesheets and project-related expenses.
• Upload invoices and project documentation into CRM systems.
• Provide administrative support to multiple departments.
• Coordinate office communications and duties.

Skills

QuickBooks

Excel

Microsoft Office Suite

Attention to detail

Organizational skills

Time management

Communication skills

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

QuickBooks

Microsoft Excel

CRM systems

Job description

ACCOUNTING ASSISTANT

• Professional development and career growth opportunities.

Compensation

• Base Salary: $55,000 - $60,000
• Comprehensive benefits package.
• 401(k) eligibility after one year.
• Paid Time Off (PTO).
• Paid holidays.
• Professional development and career growth opportunities.

Job Summary

Our client is seeking a detail-oriented Accounting Assistant to support daily accounting operations while assisting with general office administration. This role is ideal for someone who enjoys a combination of bookkeeping, financial recordkeeping, and administrative responsibilities in a collaborative, fast-paced environment. The ideal candidate has experience with QuickBooks, strong Microsoft Excel skills, and enjoys working with both numbers and people while supporting multiple areas of the business.

Responsibilities

Accounting Support

• Enter daily and weekly receipts, deposits, and credit card transactions into QuickBooks.
• Prepare client invoices, service agreements, and project billing.
• Process customer payments, bank deposits, and vendor invoices.
• Assist with bank and credit card reconciliations.
• Support month-end and year-end accounting processes.
• Prepare financial reports, billing reports, and budget spreadsheets.
• Review employee timesheets, overtime, and project-related expenses.
• Process employee expense reports and maintain accurate financial records.
• Follow up on outstanding invoices and client agreements.
• Review client proposals and apply pricing models to ensure accurate billing.

Office & Administrative Support

• Answer incoming phone calls and respond to customer inquiries.
• Manage incoming and outgoing mail, packages, and shipments.
• Upload invoices, contracts, and project documentation into company databases and CRM systems.
• Assist with project coordination and administrative logistics.
• Create and maintain Microsoft Excel reports and spreadsheets.
• Provide administrative support to multiple departments.
• Perform additional office and administrative duties as assigned.

Qualifications

• Minimum of 2 years of accounting, bookkeeping, or accounting support experience preferred.
• Experience with QuickBooks or similar accounting software.
• Strong Microsoft Excel skills, including formulas, spreadsheets, and financial reporting.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent organizational, time management, and multitasking abilities.
• Strong attention to detail with a high level of accuracy.
• Excellent written and verbal communication skills.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred, or an equivalent combination of education and experience.

About The Company

Our client is a growing professional services organization committed to delivering high-quality solutions and exceptional customer service. They foster a collaborative, team-oriented culture where employees are encouraged to develop professionally, contribute meaningful ideas, and build long-term careers. This is an excellent opportunity for someone looking to join a supportive organization where their accounting and administrative skills will play a key role in the continued success of the business.