Administration, Finance & Human Resources Assistant

Career Group; Miami (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

Career Group, on behalf of a well-established Miami law firm, seeks an Administration, Finance & HR Assistant to run daily office operations and support finance, HR, and executive leadership.

You will own office operations, manage confidential files, assist with scheduling, perform full-cycle bookkeeping in QuickBooks, prepare client financial reports, and support onboarding, payroll, and benefits administration.

Qualifications

• Associate's or bachelor's degree in Business, Accounting, Finance, HR, or related field.
• 2–4 years of experience in office administration, bookkeeping, or HR.
• Preferred: ADP experience.
• Strong Excel, PowerPoint, Outlook, and Word skills.
• Excellent judgment, discretion, and the ability to juggle priorities in a fast-paced environment.

Responsibilities

• Own the daily operations of the office — vendors, facilities, building management, supplies, and general upkeep.
• Manage confidential correspondence, mail, and records with discretion.
• Provide high-level administrative support to executive leadership, including scheduling and meeting prep.
• Handle full-cycle bookkeeping in QuickBooks: AP, AR, journal entries, and monthly reconciliations.
• Prepare client financial reports and support budgeting and special projects.
• Process expense reports and vendor payments in line with company policy.
• Manage PTO, timekeeping, and attendance through ADP.
• Support onboarding, offboarding, and benefits administration.
• Maintain confidential personnel files and help coordinate team events and culture initiatives.

Education

Associate's or bachelor's degree in Business, Accounting, Finance, HR, or related field

Tools

Excel

PowerPoint

Outlook

Word

ADP

QuickBooks

Job description

Our client, a well-established law firm is seeking a polished, detail-oriented Administration, Finance & Human Resources Assistant to run the day-to-day operations of their Miami office while supporting finance, HR, and executive leadership. This is a great fit for someone who thrives on variety, takes ownership, and enjoys being the person who keeps everything running smoothly behind the scenes.

What You'll Do:

Office & Operations

• Own the daily operations of the office — vendors, facilities, building management, supplies, and general upkeep
• Manage confidential correspondence, mail, and records with discretion
• Provide high-level administrative support to executive leadership, including scheduling and meeting prep
• Handle full-cycle bookkeeping in QuickBooks: AP, AR, journal entries, and monthly reconciliations
• Prepare client financial reports and support budgeting and special projects
• Process expense reports and vendor payments in line with company policy

HR Support

• Manage PTO, timekeeping, and attendance through ADP
• Support onboarding, offboarding, and benefits administration
• Maintain confidential personnel files and help coordinate team events and culture initiatives

What You Bring

• Associate's or bachelor's degree in Business, Accounting, Finance, HR, or related field preferred
• 2–4 years of experience in office administration, bookkeeping, or HR
• Preferred: ADP experience
• Strong Excel, PowerPoint, Outlook, and Word skills
• Excellent judgment, discretion, and the ability to juggle competing priorities in a fast-paced environment

This is a fantastic opportunity to step into a trusted, high-visibility role with a reputable firm- ideal for someone who's equal parts organized, resourceful, and unflappable.