Accounting Manager / Executive Assistant

BCA IT, Inc.; Miami (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

BCA IT, Inc. is seeking an Accounting Manager / Executive Assistant to manage day-to-day accounting operations and provide high-level administrative support to company leadership in Miami.

The role focuses on accurate bookkeeping, clean financial reporting, payroll entries, and maintaining organized financial documentation. Ideal candidates will have a Bachelor's degree in accounting or related field and 4–7 years of experience, including exposure to IT services or technology sectors.

Qualifications

• Proven bookkeeping and GAAP knowledge with strong recordkeeping.
• Experience with accounting software and the ability to learn new systems quickly.
• Proficiency in Excel, Outlook, and Microsoft 365.
• Strong organizational and time-management skills are essential.
• Attention to detail and accuracy; ability to manage multiple priorities.
• Experience supporting business owners or executives is a plus.
• Experience in IT services, technology, or service-based business is a plus.

Responsibilities

• Oversee daily accounting activities: AP, AR, bank reconciliations, GL.
• Prepare monthly financial statements and management reports.
• Reconcile balance sheet accounts and maintain records.
• Manage payroll entries and financial documentation.
• Review service agreements, validate billing, and reconcile time entries.
• Maintain recurring billing and client account records.
• Prepare financial reports and management summaries as needed.
• Provide day-to-day administrative support to company leadership.
• Track action items, coordinate with internal teams, and keep schedules.
• Assist with client, vendor, and internal communications as needed.

Skills

Bookkeeping

GAAP fundamentals

Accounting software

Excel & Office 365

Organizational skills

Attention to detail

Time management

Communication skills

Independent work

Education

Bachelor’s degree in Accounting, Finance, or Business

Job description

We’re looking for a detail-oriented and dependable Accounting Manager / Executive Assistant to help manage our day-to-day accounting operations while providing administrative support to company leadership. This role focuses on accurate bookkeeping, clean financial reporting, executive coordination, and improving the systems and processes that keep our organization running smoothly. If you enjoy working with numbers, staying organized, solving problems, and helping a growing business operate efficiently, this is a great opportunity to grow with a strong, fast-moving team.

About the Role

Financial Operations & Reporting

• Oversee daily accounting activities, including accounts payable, accounts receivable, bank reconciliations, and the general ledger
• Prepare monthly financial statements and management reports
• Reconcile balance sheet accounts and ensure accurate recordkeeping
• Manage payroll entries and maintain organized financial documentation
• Review service agreements, validate billing, reconcile time entries, and ensure accurate invoicing
• Maintain accurate recurring billing and client account records
• Prepare financial reports, spreadsheets, and management summaries as needed

Executive & Administrative Support

• Provide day-to-day administrative support to company leadership
• Track action items, follow up on outstanding tasks, and help keep priorities on schedule
• Coordinate with internal teams to ensure projects and administrative tasks are completed on time
• Assist with client, vendor, and internal communications as needed
• Organize company documentation, recurring reminders, and operational processes
• Support general administrative and operational needs as assigned

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• Four to seven years of accounting, bookkeeping, finance, or similar experience
• Experience supporting business owners or executives is a plus
• Experience in an IT services, technology, or service-based business is a plus

Required Skills

• Strong understanding of bookkeeping, reconciliations, and GAAP fundamentals
• Experience with accounting, billing, or business management software, with the ability to quickly learn new systems
• Proficiency in Microsoft Excel, Outlook, and Microsoft 365
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and work independently
• Comfortable handling confidential information professionally
• Excellent written and verbal communication skills
• Proactive, dependable, and committed to following through on tasks