Bookkeeper

Harmer; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Full family medical coverage

Bank holidays

Holiday shutdown period

Generous PTO

Job summary

Harmer is seeking an organized, detail-oriented Office & Financial Administrator to coordinate day-to-day operations, manage records, and support payments and vendor relations. You will work closely with leadership, ensure accurate banking and expense processing, and help drive efficient, compliant business workflows in a growing organization offering comprehensive benefits.

Responsibilities include coordinating invoices, payments, bank reconciliations, and expense reports, maintaining

Qualifications

• Experience in administrative operations and accounts payable.
• Strong organization, detail orientation, and discretion.
• Proficient with Microsoft Office and accounting-related systems.

Responsibilities

• Provide administrative and operational support to leadership and internal teams.
• Coordinate invoices, payments, bank reconciliations, employee expenses, and electronic payment requests.
• Maintain confidential banking, legal, business, and administrative records.
• Coordinate documentation requests with internal teams and external service providers.
• Track deadlines, approvals, outstanding items, and follow-up needs.
• Prepare documents, maintain electronic files, and support signature processes.
• Develop checklists, trackers, and procedures that improve accuracy and efficiency.
• Provide additional support as business needs evolve.

Skills

Administrative operations

Accounts payable

Treasury support

Bookkeeping

Office management

Multitasking

Professional presence

Communication

Tools

Microsoft Office

Accounting software

Expense-management systems

Job description

This position is responsible for coordinating day-to-day office and financial administration, maintaining accurate records, supporting payment and expense processes, managing vendor relationships, and helping ensure that business operations run smoothly.

The ideal candidate is highly organized, detail-oriented, resourceful, and comfortable taking ownership of essential day-to-day responsibilities. This individual should demonstrate sound judgment, discretion, professionalism, and executive presence when interacting with employees, leadership, vendors, and other external partners.

This is an exciting opportunity to work with a growing, professional organization that provides amazing benefits (100% full family medical coverage, all bank holidays & both a holiday and summer shutdown period and generous PTO)

Key Responsibilities

• Provide administrative and operational support to leadership and internal teams.
• Coordinate invoices, payments, bank reconciliations, employee expenses, and electronic payment requests.
• Maintain confidential banking, legal, business, and administrative records.
• Coordinate documentation requests with internal teams and external service providers.
• Track deadlines, approvals, outstanding items, and follow-up needs.
• Prepare documents, maintain electronic files, and support signature processes.
• Develop checklists, trackers, and procedures that improve accuracy and efficiency.
• Provide additional support as business needs evolve.

Qualifications

• Experience in administrative operations, accounts payable, treasury support, bookkeeping, accounting support, or office management.
• Comfortable working with invoices, payments, expense reports, and bank reconciliations.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Professional presence and confidence interacting with senior leaders and external partners.
• Self-starter who can take ownership and work effectively with limited structure.
• Strong judgment, discretion, communication, and problem-solving skills.
• Proficiency with Microsoft Office; experience with accounting or expense-management systems is helpful.