Bookkeeper/Office Manager

AllTek Staffing & Resource Group, Inc.; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Fridays from home

Flexible schedule

Job summary

AllTek Staffing & Resource Group, Inc. seeks a Bookkeeper/Office Manager to streamline financials and admin in a growing company. The role blends bookkeeping, office management, and operational support to boost efficiency.

Expect a hybrid schedule with four days onsite and Fridays from home, in a collaborative, fast-paced environment. 5+ years accounting experience and strong QuickBooks/GAAP skills are required; bachelor's in Accounting preferred.

Qualifications

• Proven bookkeeping experience with GAAP knowledge.
• Experience with accounts payable/receivable and payroll.
• Strong organizational and communication skills.

Responsibilities

• Manage AP/AR, invoices, vendor payments, and records.
• Reconcile bank accounts monthly, analyze variances, assist reporting.
• Support HR onboarding, benefits, and timekeeping.
• Assist inside sales with quotes and customer inquiries.
• Oversee office supplies and continuous process improvements.
• Collaborate with leadership to streamline workflows and growth.

Skills

Full-charge bookkeeping

QuickBooks

GAAP

Payroll

Accounts payable

Accounts receivable

Excel

Timekeeping

Multitasking

Communication skills

Education

Bachelor's degree in Accounting

Associate degree + extensive experience

Tools

QuickBooks Desktop/Online

Excel

Job description

Join a dynamic team as a Bookkeeper/Office Manager and play a pivotal role in streamlining financial operations and office administration within a growing company.

This multifaceted position offers an exciting blend of bookkeeping, office management, and operational support, providing the opportunity to make a tangible impact on an organization’s efficiency and success.

Enjoy a flexible schedule with four days onsite and Fridays working from home, all within a collaborative, fast-paced environment.

What you'll do:

• Manage accounts payable and receivable, including creating invoices, processing vendor payments, and maintaining accurate financial records.
• Reconcile multiple bank accounts monthly, analyze variances, and assist with financial reporting and cash flow analysis.
• Support HR functions such as onboarding, benefits enrollment, and timekeeping oversight.
• Facilitate inside sales activities processing quotes, proposals, and customer inquiries while maintaining precise sales records.
• Oversee office supply inventory, coordinate maintenance, and contribute to process improvements.
• Collaborate closely with leadership to streamline workflows, ensure compliance, and support company growth initiatives.

Required skills & qualifications:

• Heavy experience with QuickBooks and basic proficiency in Excel.
• At least 5+ years of accounting experience, including 3+ years of full-charge bookkeeping.
• Strong knowledge of GAAP accounting principles, accounts payable/receivable, payroll, and tax compliance.
• Excellent organizational skills, attention to detail, and the ability to handle multiple priorities independently.
• Effective communication skills verbal and written with a professional demeanor.

Nice to have skills:

• Prior experience in small to mid-sized companies, especially in roles requiring wearing many hats.
• Knowledge of inventory management and basic sales support.

Preferred Education & experience:

• Bachelor's degree in Accounting, Business Administration, or related field preferred; relevant experience or an Associate degree with extensive experience considered.
• A minimum of 5 years' accounting experience, with strong full-charge bookkeeping background.

If you excel in a multifaceted setting and thrive on creating order and efficiency, we want to hear from you.