Accounting Clerk

Family Tree Farms Marketing LLC; Reedley (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Family Tree Farms Marketing LLC in Reedley, CA is seeking an Accounting Clerk to provide financial, clerical, and administrative support for timely processing of payments and invoices.

Responsibilities include accounts payable and receivable management, monthly reconciliations, vendor and customer invoice accuracy, data entry in QuickBooks, and collaborating with Sales Support and Logistics to resolve discrepancies.

Qualifications

• Associate or bachelor’s degree in accounting or similar field preferred.
• 1-3 years of accounts payable or general accounting experience.
• Experience and other training or certification may be substituted for education.

Responsibilities

• Process vendor invoices, code and file documents, and handle expense reports.
• Perform monthly reconciliations and maintain vendor accounts per policy.
• Enter data for accounts payable and reconcile invoice discrepancies.
• Audit and process credit card bills; respond to vendor inquiries.
• Maintain accurate records in accounting systems (Famous and QB).
• Review shipments and customer orders to ensure invoicing data is complete and accurate.
• Verify pricing, quantities, delivery dates, POs, and charges.
• Create and distribute customer invoices within required timeframes.
• Identify invoice discrepancies and coordinate with Sales Support and Logistics.
• Monitor outstanding invoices and assist with weekly/daily reviews.

Skills

Microsoft Office

Time management

Organizational skills

Attention to detail

Independent work

Analytical abilities

Communication skills

Education

Associate or bachelor’s degree in accounting

1-3 years of experience in accounts payable or accounting

Experience may substitute for education

Tools

QuickBooks

Job description

Description

Position Summary: An Accounting Clerk provides financial, clerical, and administrative support to ensure efficient, timely, and accurate processing of payments and invoices.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Accounts Payable

• Process checks when requested and expense reports regularly
• Accurately review, code, and process vendor invoices, including scanning and electronic filing
• Perform monthly reconciliations
• Maintain many vendor accounts while staying in compliance with company policies and procedures
• Perform data entry associated with accounts payable
• Review and reconcile invoice discrepancies
• Audit and process credit card bills
• Address and respond to vendor inquiries

Accounts Receivables

• Review shipments and customer orders to ensure all information needed for invoicing is complete and accurate.
• Verify pricing, quantities, delivery dates, export dates, customer POs, shipping charges, and other required information.
• Review accounting and sales notes for special instructions or billing requirements.
• Verify customer portal information against Famous system information when required.
• Review invoices for unusual or incorrect values before sending them to customers.
• Ensure required documentation, such as PODs, is available when needed.
• Create and distribute customer invoices within the required timeframe.
• Identify and document invoice discrepancies in QuickBooks (QB).
• Assign discrepancies to the appropriate department for correction and follow up until resolved.
• Work with Sales Support and Logistics to resolve pricing, quantity, product, PO, POD, shipping, and customer portal discrepancies.
• Make approved invoice quantity or adjustment changes when required.
• Monitor outstanding invoice issues and help ensure invoices are submitted to customer portals on time.
• Support Accounting with weekly and daily invoice exception reviews.
• Assist with customer invoice adjustments related to quality issues, mis-tags, mis-ships, truck claims, and warehouse claims.
• Review adjustment requests and ensure required documentation is complete before processing.
• Communicate with the Grower Accountant, Controller, Sales Support, and Logistics regarding invoice issues and adjustments.
• Maintain accurate and timely records in Famous and QB.

Requirements

Qualifications

Education and Experience

• Associate or bachelor’s degree in accounting or a similar field preferred.
• 1-3 years of experience with accounts payable or general accounting is a plus.
• Experience and other training or certification may be substituted for education.

Skills

• Proficient Microsoft Office knowledge and skills
• Strong time management and organizational skills
• Knowledge of basic accounting principles
• High degree of attention-to-detail
• Ability to work independently and prioritize tasks
• Strong analytical abilities