Accounting Clerk

Family Tree Farms, Inc.; Reedley, Northern (CA, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Family Tree Farms, Inc. is seeking an Accounting Clerk to provide financial, clerical, and administrative support for payments and invoices, ensuring accuracy and timely processing.

You will handle accounts payable and receivables, review invoices, reconciliations, and maintain records in QuickBooks and the Famous system, while coordinating with Sales Support and Logistics. This role requires 1–3 years' accounting experience and an associate or bachelor’s degree, with strong Excel skills and

Qualifications

• Proficient Microsoft Office knowledge and skills.
• Strong time management and organizational skills.
• Knowledge of basic accounting principles.
• High degree of attention-to-detail.
• Ability to work independently and prioritize tasks.
• Strong analytical abilities.

Responsibilities

• Process and code vendor invoices; input data and file electronically.
• Perform monthly reconciliations and payment processing.
• Verify pricing, quantities, and shipping details for invoicing.
• Create and distribute customer invoices; monitor outstanding invoices.
• Identify invoice discrepancies in QuickBooks and coordinate corrections.
• Maintain accurate records in Famous and QuickBooks.
• Respond to vendor inquiries and support cross-functional teams.

Skills

Microsoft Office

Time management

Organizational skills

Accounting principles

Attention to detail

Independent work

Analytical abilities

Education

Associate or bachelor’s in accounting

1-3 years accounts payable experience

Tools

QuickBooks

Famous system

Job description

Description

Position Summary: An Accounting Clerk provides financial, clerical, and administrative support to ensure efficient, timely, and accurate processing of payments and invoices.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Accounts Payable

• Process checks when requested and expense reports regularly
• Accurately review, code, and process vendor invoices, including scanning and electronic filing
• Perform monthly reconciliations
• Maintain many vendor accounts while staying in compliance with company policies and procedures
• Perform data entry associated with accounts payable
• Review and reconcile invoice discrepancies
• Audit and process credit card bills
• Address and respond to vendor inquiries

Accounts Receivables

• Review shipments and customer orders to ensure all information needed for invoicing is complete and accurate.
• Verify pricing, quantities, delivery dates, export dates, customer POs, shipping charges, and other required information.
• Review accounting and sales notes for special instructions or billing requirements.
• Verify customer portal information against Famous system information when required.
• Review invoices for unusual or incorrect values before sending them to customers.
• Ensure required documentation, such as PODs, is available when needed.
• Create and distribute customer invoices within the required timeframe.
• Identify and document invoice discrepancies in QuickBooks (QB).
• Assign discrepancies to the appropriate department for correction and follow up until resolved.
• Work with Sales Support and Logistics to resolve pricing, quantity, product, PO, POD, shipping, and customer portal discrepancies.
• Make approved invoice quantity or adjustment changes when required.
• Monitor outstanding invoice issues and help ensure invoices are submitted to customer portals on time.
• Support Accounting with weekly and daily invoice exception reviews.
• Assist with customer invoice adjustments related to quality issues, mis-tags, mis-ships, truck claims, and warehouse claims.
• Review adjustment requests and ensure required documentation is complete before processing.
• Communicate with the Grower Accountant, Controller, Sales Support, and Logistics regarding invoice issues and adjustments.
• Maintain accurate and timely records in Famous and QB.

Requirements

Qualifications

Education and Experience

• Associate or bachelor’s degree in accounting or a similar field preferred.
• 1-3 years of experience with accounts payable or general accounting is a plus.
• Experience and other training or certification may be substituted for education.

Skills

• Proficient Microsoft Office knowledge and skills
• Strong time management and organizational skills
• Knowledge of basic accounting principles
• High degree of attention-to-detail
• Ability to work independently and prioritize tasks
• Strong analytical abilities